Receptionist/Administrative Assistant

Houston, TX, USA|Onsite

Job Overview

Employment Type

Temporary

Compensation

Hourly

Exact $22.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Professional development opportunities

Employee assistance program

Retirement plan options

Job Description

The hiring establishment is a leading company in the manufacturing sector, known for its commitment to quality, innovation, and operational excellence. Located in Houston, TX 77028, this well-established firm specializes in producing high-quality manufactured goods that meet strict industry standards. The company prides itself on fostering a supportive and professional work environment that encourages growth, efficiency, and teamwork among its employees. As a key player in the manufacturing industry, the organization continuously invests in its people, technology, and processes to maintain a competitive edge and deliver superior products to its customers worldwide.

This role offers a temporary position with an hourly wage ranging from $18 to $22, making it a desirable opportunity for individuals seeking valuable administrative experience in a dynamic manufacturing environment. The company is currently searching for a Receptionist/Administrative Assistant to support daily office operations and administrative functions. The ideal candidate will be a detail-oriented professional with strong organizational and interpersonal skills. This role plays a crucial part in ensuring smooth and efficient office operations by managing front desk activities and handling various administrative tasks.

Reporting directly to the Customer Service Manager, the Receptionist/Administrative Assistant will serve as the first point of contact for visitors, customers, and internal staff. This position requires a professional demeanor and the ability to communicate effectively while managing multiple priorities. The Receptionist/Administrative Assistant will be responsible for answering and directing incoming calls, responding to general inquiries, screening communications, managing mail and packages, and maintaining office supplies. Additionally, this role includes preparing and formatting correspondence, supporting leadership with administrative tasks, coordinating meeting spaces and events, and handling sensitive information with the utmost confidentiality.

The successful candidate must demonstrate professionalism, reliability, and adaptability while working collaboratively with various departments to support organizational goals. Strong communication skills and a solution-oriented mindset are essential for success in this role, as is the ability to prioritize tasks effectively and work independently. This opportunity offers hands-on experience in a busy office setting where organizational skills and attention to detail are highly valued.

Overall, this position provides an excellent platform for individuals seeking to develop their administrative expertise within a reputable manufacturing company. It offers exposure to diverse operational processes and the chance to contribute meaningfully to the company's efficiency and customer service excellence. Candidates who thrive in a fast-paced environment and are committed to maintaining high standards in their work will find this role rewarding and fulfilling.

Job Requirements

High school diploma or GED required
Approximately 2-3 years of relevant administrative or office support experience
Demonstrates professionalism and reliability when performing administrative and operational tasks
Strong communication and collaboration skills
Adaptable and open to change
Willingness to learn new processes and systems
Able to make sound decisions within assigned responsibilities
Communicates clearly with stakeholders
Takes initiative and approaches work with a solution-oriented mindset
Results-focused
Completes tasks accurately and follows through on commitments
Strong organizational skills
Ability to prioritize tasks effectively and manage multiple responsibilities

Job Qualifications

High school diploma or GED
Approximately 2-3 years of relevant administrative or office support experience
Strong communication and collaboration skills
Professionalism and reliability in performing administrative and operational tasks
Adaptability and openness to change
Ability to make sound decisions and communicate clearly with stakeholders
Initiative and a solution-oriented mindset
Results-focused with attention to completing tasks accurately and following through on commitments
Strong organizational skills with the ability to prioritize tasks effectively and manage multiple responsibilities

Job Duties

Serve as the first point of contact by answering and directing incoming calls in a professional and courteous manner
Respond to general inquiries from customers, visitors, and internal staff, providing information and directing requests to the appropriate departments or team members
Screen and route internal and external communications, ensuring messages are delivered promptly to the correct parties
Manage daily incoming and outgoing mail, packages, and internal deliveries
Prepare and format correspondence and other documents using standard word processing tools
Support office operations by monitoring and coordinating maintenance or repair of office equipment as needed
Maintain inventory of office, kitchen, and general workplace supplies
monitor stock levels and coordinate ordering when necessary
Provide administrative support to leadership by gathering, tracking, and compiling information as requested
Coordinate meeting spaces and prepare rooms for meetings, training sessions, and video conferences
Assist with the planning, coordination, and follow-up of company meetings or special events
Maintain organized filing systems for correspondence, invoices, receipts, and other records
Support general operational processes by assisting with documentation, inspections, or quality-related administrative tasks when required
Manage and distribute leadership schedules on a regular basis
Perform a variety of clerical and administrative duties that support day-to-day office operations
Handle sensitive information with discretion and maintain confidentiality regarding company, client, and employee matters
Provide additional administrative assistance as needed, including coordinating travel arrangements, processing orders, preparing documentation, and maintaining records