Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional Development
Job Description
Circle K is a leading international convenience store chain known for its commitment to providing exceptional customer service and convenient shopping experiences. As a part of the Alimentation Couche-Tard family of companies, Circle K operates thousands of stores worldwide, fostering a dynamic work environment rooted in innovation, diversity, and continuous improvement. The company is dedicated to creating welcoming spaces for customers and maintains a strong focus on employee development and community engagement, making it a reputable employer in the retail sector.
We are currently seeking a professional and organized Administrative Support Specialist to join our team. This role is pivotal in ensuring the seamless operation of the office environment and front desk functions. The ideal candidate will be responsible for greeting and assisting visitors, managing communication channels such as phone calls and emails, and maintaining a professional and organized reception area. This position also encompasses scheduling and coordinating conference rooms and meetings, managing office supplies, and providing administrative support to business unit directors. In addition to these duties, the candidate will assist with event coordination and help maintain office equipment and facilities.
The role demands a high level of confidentiality, excellent communication skills, and the ability to manage multiple priorities in a fast-paced setting. Familiarity with Microsoft Office applications including Outlook, Excel, PowerPoint, and Word is essential. This position prefers candidates with an associate degree in business or a related field and over three years of experience in an administrative support capacity. Knowledge of retail business operations will be an added advantage, supporting the company’s commitment to excellence and customer satisfaction.
Circle K values flexibility and adaptability, and the job duties may evolve based on business needs. Candidates must be prepared to sit for extended periods, use computer equipment effectively, and occasionally lift up to 40 pounds. The work environment is typically moderate in noise level and includes exposure to natural and artificial lighting, requiring minimal supervision while providing the opportunity to contribute meaningfully to the company’s success. We are an equal-opportunity employer committed to making reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Join Circle K and become an integral part of a company that is not only focused on growth and innovation but also deeply committed to fostering an inclusive and supportive workplace culture.
We are currently seeking a professional and organized Administrative Support Specialist to join our team. This role is pivotal in ensuring the seamless operation of the office environment and front desk functions. The ideal candidate will be responsible for greeting and assisting visitors, managing communication channels such as phone calls and emails, and maintaining a professional and organized reception area. This position also encompasses scheduling and coordinating conference rooms and meetings, managing office supplies, and providing administrative support to business unit directors. In addition to these duties, the candidate will assist with event coordination and help maintain office equipment and facilities.
The role demands a high level of confidentiality, excellent communication skills, and the ability to manage multiple priorities in a fast-paced setting. Familiarity with Microsoft Office applications including Outlook, Excel, PowerPoint, and Word is essential. This position prefers candidates with an associate degree in business or a related field and over three years of experience in an administrative support capacity. Knowledge of retail business operations will be an added advantage, supporting the company’s commitment to excellence and customer satisfaction.
Circle K values flexibility and adaptability, and the job duties may evolve based on business needs. Candidates must be prepared to sit for extended periods, use computer equipment effectively, and occasionally lift up to 40 pounds. The work environment is typically moderate in noise level and includes exposure to natural and artificial lighting, requiring minimal supervision while providing the opportunity to contribute meaningfully to the company’s success. We are an equal-opportunity employer committed to making reasonable accommodations for individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). Join Circle K and become an integral part of a company that is not only focused on growth and innovation but also deeply committed to fostering an inclusive and supportive workplace culture.
Job Requirements
- Associate’s degree in business or related field preferred
- minimum three years of experience in administrative support role preferred
- proficiency in MS Outlook, Excel, PowerPoint and Word required
- experience in retail business preferred
- excellent verbal and written communication skills
- strong organizational and multitasking abilities
- ability to maintain confidentiality and work under minimal supervision
- capability to occasionally lift up to 40 pounds
- ability to work in a moderate noise level environment and manage standard office equipment
Job Qualifications
- Associate’s degree in business or related field preferred
- three years of experience or more in administrative support role preferred
- experience with MS Outlook, Excel, PowerPoint and Word required
- knowledge of retail business preferred
- strong verbal and written communication skills required
- high level of organizational skills to manage multiple and changing priorities required
Job Duties
- Welcome visitors by greeting them and answering or referring inquiries
- ensure all visitors, vendors and delivery personnel sign in at the front desk and are issued a temporary visitor’s badge
- direct visitors/vendors to the appropriate department or employee
- manage external and internal phone calls and e-mails as required
- oversee distribution of all incoming mail and packages
- schedule, verify and cancel conference rooms and conference calls
- maintain a professional reception area by ensuring cleanliness and organization representative of the company’s image
- maintain the office breakroom and conference rooms by ordering supplies, cleaning, organizing, stocking and cleaning machines
- maintain calendars for business unit including scheduling of meetings and conference calls
- assist with maintaining event calendar and coordination of all office events
- assist office manager with managing all equipment, furniture and fixtures
- respond to written requests for information as required
- provide routine administrative support to various business unit directors
- support project management activities for special projects
- handle responsibilities with confidentiality and urgency
- contribute to team effort by accomplishing related results
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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