Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $65,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
spending accounts
Life insurance
voluntary plans
401(k) Plan
Job Description
System One, along with its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., is a leading provider of outsourced services and workforce solutions across North America. Renowned for helping clients operate with greater efficiency and cost-effectiveness without compromising quality, System One partners with businesses to meet their diverse operational needs in various industries, including healthcare, life sciences, and technology. The company offers eligible employees comprehensive health and welfare benefits, including medical, dental, vision coverage, spending accounts, life insurance, voluntary plans, and participation in a 401(k) retirement plan. As an Equal Opportunity Employer, System One is committed to fostering an... Show More
Job Requirements
- 3-5 years of experience as a receptionist, office assistant, or office manager
- Associate's or Bachelor's Degree in Business Administration, Marketing, Life Sciences, or related field
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Organized, adaptable, and able to multitask in a fast-paced environment
- Experience in a biotech, pharma, med device, or healthcare-related setting preferred
- Basic understanding of marketing platforms and social media tools a plus
- Ability to handle confidential information with integrity
Job Qualifications
- Associate's or Bachelor's Degree in Business Administration, Marketing, Life Sciences, or related field
- 3-5 years of front office and administrative experience preferably in the life sciences or healthcare industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Organized, adaptable, and able to multitask in a fast-paced environment
- Experience in a biotech, pharma, med device, or healthcare-related setting preferred
- Basic understanding of marketing platforms and social media tools
- Ability to handle confidential information with integrity
Job Duties
- Greet and welcome visitors, vendors, and employees with professionalism and warmth
- Answer and direct incoming calls
- relay accurate messages as needed
- Maintain an organized and welcoming front desk and reception area
- Manage appointment scheduling and calendar support for the CEO and President
- Coordinate travel arrangements and meeting logistics
- Order and maintain inventory of office supplies
- Perform clerical tasks: data entry, document prep, formatting, and internal correspondence
- Assist with proofreading and formatting marketing materials and internal documents
- Support planning and logistics for trade shows, conferences, and company events
- Monitor and support basic social media activity or content posting
- Distribute mail and coordinate deliveries
- Coordinate repairs or troubleshoot office equipment as needed
- Serve as a point of contact for facilities, vendors, and building operations
- Provide support to various departments as the business scales
- Maintain discretion in handling confidential or sensitive company matters
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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