Receptionist & Office Manager

Phoenix, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

competitive compensation

401(k) with employer matching

Health Insurance

Dental Insurance

Vision Insurance

Disability Coverage

Unlimited paid time off

Paid parental leave

Employee Stock Purchase Program

Employee Referral Program

Diversity, equality, and inclusion initiatives

Paid mobile phone and WiFi

Job Description

Cognite is a globally recognized SaaS leader specializing in harnessing the power of artificial intelligence and data to solve complex industrial business challenges. Operating at the intersection of AI innovations and industrial processes, Cognite delivers advanced digital transformation solutions through its flagship offerings such as Cognite Atlas AI, an industrial agent workbench, and Cognite Data Fusion (CDF), a powerful platform designed to integrate and contextualize industrial data. The company has earned multiple prestigious recognitions including the 2022 Technology Innovation Leader for Global Digital Industrial Platforms and the 2024 Microsoft Energy and Resources Partner of the Year. Cognite serves a diverse... Show More

Job Requirements

3+ years of experience in office management, reception, or administrative support
Ability to handle multiple tasks and vendor relationships simultaneously
Strong interpersonal and problem-solving skills
Ability to work onsite full-time in Phoenix, Arizona
Proficiency in Microsoft Office, GSuite, Teams, Zoom, Slack, and similar tools
Excellent organizational and communication skills
Commitment to fostering an inclusive and welcoming office environment

Job Qualifications

3+ years of experience in office management, reception, or administrative support
Strong communication skills with a warm and professional demeanor
Experience collaborating across teams and with external vendors
Highly organized with strong attention to detail
Ability to anticipate needs and solve problems proactively
Comfortable working independently and as part of a team
Proficiency in Microsoft Office, GSuite, Teams, Zoom, Slack, and other workplace tools

Job Duties

Manage employee access to offices, parking, gym, and security systems, ensuring compliance with safety and audit requirements
Act as the primary liaison with building management and facility service providers, including maintenance, cleaning, and security
Oversee vendor and delivery workflows, procurement of office supplies and equipment, and maintain accurate inventory
Plan and manage office space utilization to support productivity, growth, and employee well-being
Coordinate reception and front-of-house services in Phoenix, greeting guests, managing mail and deliveries, and maintaining common areas
Support meetings and events with catering, logistics, and workspace preparation, including new hire onboarding setup and office orientation
Serve as Customer Experience Center Coordinator, managing scheduling, logistics, and on-site support
Implement workplace health and safety initiatives, provide training, and ensure compliance with safety requirements
Organize cultural and social events such as holiday parties, team-building events, and team celebrations

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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