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Receptionist & Administrative Coordinator

Job Overview

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Employment Type

Hourly
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Benefits

Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid vacation
401k plan

Job Description

Legends & ASM Global represent two powerhouses in the sports, entertainment, and live events industry, providing comprehensive solutions ranging from venue development and event booking to revenue strategy and hospitality management. Legends is known for its 360-degree data-driven approach spanning Global Partnerships, Hospitality, Merchandise, and Attractions, collaborating with high-profile clients to deliver exceptional experiences. ASM Global is a global leader in venue management and live event production, overseeing over 350 world-renowned venues, including stadiums, arenas, convention centers, and theaters. The combined strength of these companies creates a dynamic and inclusive work environment that values respect, integrity, and accountability, fostering a... Show More

Job Requirements

  • High school diploma or equivalent
  • additional certifications or education in hospitality, office administration, or related field preferred
  • previous experience as a receptionist or in a similar customer service role preferred
  • excellent communication skills, both verbal and written
  • strong multitasking and time-management abilities in a fast-paced environment
  • professional appearance and demeanor
  • friendly, customer-focused attitude with a passion for delivering great service
  • proven ability to exercise good judgment, initiative, and problem-solving skills
  • flexibility to adapt and assist with new projects and changing priorities
  • openness to learning, growing, and following direction
  • proficiency in Spanish or Creole highly valued
  • proficiency in standard office equipment and Microsoft Office Suite including Outlook, Windows, Excel, Word, PowerPoint, TEAMS

Job Qualifications

  • High school diploma or equivalent
  • additional certifications or education in hospitality, office administration, or related field preferred
  • previous experience as a receptionist or in a similar customer service role preferred
  • excellent communication skills, both verbal and written
  • strong multitasking and time-management abilities
  • professional appearance and demeanor
  • friendly, customer-focused attitude with a passion for delivering great service
  • proven ability to exercise good judgment, initiative, and problem-solving skills
  • flexibility to adapt and assist with new projects and changing priorities
  • openness to learning, growing, and following direction
  • proficiency in Spanish or Creole highly valued
  • proficiency in standard office equipment and Microsoft Office Suite including Outlook, Windows, Excel, Word, PowerPoint, TEAMS

Job Duties

  • Greet and assist visitors, exhibitors, and clients with a warm, professional, and friendly demeanor
  • share helpful information about the convention center, ongoing events, and available services
  • answer and direct phone calls and inquiries to the right departments
  • manage incoming and outgoing mail, deliveries, and packages
  • keep the reception area clean, organized, and stocked with brochures, schedules, and other materials for guests
  • handle clerical tasks such as data entry, filing, and event documentation
  • assist with special events, including VIP support and event-related tasks
  • respond quickly to guest questions or concerns, escalating when needed
  • stay up to date on the event calendar to provide accurate directions and information
  • other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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