Receptionist

Job Overview

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Employment Type

Temporary
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Compensation

Hourly
Range $18.05 - $20.90
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Work Schedule

Standard Hours
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Benefits

Health Insurance
Paid Time Off
Retirement Plan
Paid holidays
Professional development opportunities
Employee assistance program
wellness programs

Job Description

Our company is a dynamic and professional organization based in Tampa, Florida, committed to maintaining a welcoming and efficient office environment. As part of our dedication to excellent service and smooth daily operations, we are seeking a skilled and dependable Receptionist to join our team on a long-term contract basis. This role is essential for ensuring that every visitor feels valued and that all front office activities are executed with a high level of organization and professionalism.

The Receptionist will serve as the friendly first point of contact for clients, guests, and visitors, providing courteous greetings and attentive hospitality. This position involves a variety of responsibilities beyond greeting visitors, including managing mail and packages, coordinating office supplies, maintaining common areas, and supporting event logistics. The ideal candidate will have excellent communication skills, a keen eye for detail, and a proactive approach to maintaining a welcoming office atmosphere.

This role offers an excellent opportunity for individuals passionate about administrative support and customer service in a fast-paced office setting. The Receptionist will have the chance to contribute to daily operations that enhance workplace culture and client satisfaction. The position also involves collaboration across departments to ensure smooth coordination of meetings, travel arrangements, and special office activities. Overall, this role is vital in supporting the seamless functioning of our office and fostering positive experiences for all who interact with our team.

Job Requirements

  • High school diploma or equivalent
  • Proven experience as a receptionist or in a similar administrative role
  • Strong communication skills
  • Ability to multitask and prioritize
  • Proficiency with office software and equipment
  • Detail-oriented approach
  • Reliable and punctual work ethic

Job Qualifications

  • High school diploma or equivalent
  • Proven experience as a receptionist or in a similar administrative role
  • Strong communication and interpersonal skills
  • Proficiency with office software and equipment
  • Ability to multitask and prioritize duties effectively
  • Attention to detail and excellent organizational skills
  • Customer service oriented mindset

Job Duties

  • Welcome clients, guests, and visitors in a courteous manner, offering refreshments and coordinating their needs with internal staff
  • Oversee incoming and outgoing mail, packages, and deliveries, ensuring items are sorted, distributed, and prepared accurately for shipment
  • Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen items across shared spaces
  • Keep conference rooms, break areas, supply rooms, and storage spaces clean, organized, and prepared for daily use
  • Provide administrative assistance with document scanning, mailing, faxing, and digital filing, including support for expense-related records
  • Coordinate meeting logistics by arranging catering, lunch orders, Zoom sessions, and room setup for trainings, client meetings, and office events
  • Support travel planning by booking transportation, hotel stays, and conference registrations for team members as needed
  • Assist with special office activities such as client gifts, holiday distributions, birthday recognitions, seasonal décor, onboarding and offboarding coordination, and other assigned projects

Job Criteria

Experience

Mid Level (3-7 years)


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