Receptionist

Boston, MA, USA|Onsite

Job Overview

Employment Type

Temporary

Benefits

Health Insurance

Paid Time Off

Dental Insurance

Retirement Plan

Professional Development

Employee Discounts

flexible schedule

Job Description

Located in Wakefield, MA, our company is a dynamic office environment committed to providing excellent administrative and customer support services. We pride ourselves on maintaining seamless communication processes and ensuring that all visitors and staff experience a welcoming and efficiently managed entry point into our facility. As a well-established organization in the region, we focus on fostering a professional atmosphere where every interaction contributes to the overall success of our operations. Our office thrives on teamwork, attention to detail, and a strong commitment to service excellence, creating an environment where employees can grow and thrive while supporting the core mission... Show More

Job Requirements

High school diploma or equivalent
Minimum four years of receptionist experience
At least four years of clerical experience
Minimum one year of mail sorting experience
Four years of customer service experience
Desired four years of administrative assistant experience
Ability to handle multiple tasks efficiently
Strong organizational skills
Excellent verbal and written communication skills

Job Qualifications

High school diploma or equivalent
Four years of experience as a receptionist
Strong clerical skills demonstrated through four years of experience
Proven customer service experience totaling four years
Ability to manage mail sorting with at least one year of experience
Administrative assistant experience preferred
Excellent communication and interpersonal skills
Proficient with office equipment and MS Office applications

Job Duties

Manage incoming calls to the main telephone line and transfer them to the appropriate extensions
Receive and sort incoming mail, process outgoing mail for office staff
Support and guide visitors to meeting rooms or other locations as needed
Serve as direct contact for issuing building access badges, take staff ID photos, and issue temporary visitor badges
Reconcile one-day badges daily by checking returned badges against the list
Assist consumers with document drop-off including verifications, certificates, subpoenas
Allow approved vendors access to the premises such as vending machine and delivery personnel
Prepare documents for scanning from various units as time permits
Restock paper in multifunction devices and ensure office supplies are stocked
Maintain a clean and organized reception area

Job Criteria

Experience

Expert Level (7+ years)

Job Location

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