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Job Overview
Employment Type
Part-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Paid vacation
Paid sick time
401(k) retirement savings plan
educational assistance
Job Description
Lhoist North America is a leading company recognized for upholding core values such as Respect, Courage, and Integrity. These values are deeply embedded in the company culture, affecting every aspect of their operations and interactions both internally among employees and externally with customers and partners. Lhoist North America is committed to creating a respectful and inclusive workplace where courageous innovation is encouraged, and integrity is a fundamental principle guiding every decision and pursuit. The company understands the vital role its employees play in driving success and growth, and as such, invests significantly in the development and wellbeing of its workforce.... Show More
Job Requirements
- High school diploma or GED equivalent
- 3-5 years of general office experience required
- Receptionist experience preferred
- Ability to sit, stand, walk, bend, and lift up to 25-50 lbs as needed
- Ability to use hands and fingers for typing, handling objects, or operating equipment
- Ability to see, hear, and communicate clearly
- Ability to read, comprehend, and follow written and verbal instructions
- Must be physically able to perform work assigned
- Must be legally authorized to work in the United States
- Successful completion of background check and/or drug screening if applicable
- Flexibility to work overtime, weekends, or shifts as required by business needs
Job Qualifications
- High school diploma or GED equivalent
- Administrative training or certification and/or AA degree in business, management, English, HR related field and/or equivalent work experience desired
- Strong professional communicator to articulate given situation via phone and/or in person ensuring positive customer satisfaction
- Extremely dependable with excellent attendance
- Tolerance for stress, practical learning, adaptability, multi-tasking, teamwork, planning and organizing
- Good organizational and detail skills
- Good computer skills
- knowledge of Word, Excel, Outlook (email), Internet
- Capable of handling confidential information
- Ability to work independently with minimal supervision and prioritize duties
- Professional appearance and demeanor
- Flexible schedule to accommodate business needs
- Part-time coverage for reception area spanning hours between 7:45 a.m. and 5:00 p.m.
Job Duties
- Answer phone in professional manner and direct inquiries to appropriate destination or take messages
- Greet visitors professionally and notify specific employee(s) of guest's arrival in reception area
- Contact supervisor in timely manner when unable to be present at work at designated time
- Open and close reception area each morning and evening
- Keep reception area, 3rd floor copy and mail rooms organized
- Ensure various office machines are operating
- must report any inoperable machinery issues to appropriate individual
- Support Community Involvement Committee (CIC) communications and events
- Facilitate ordering of copy room supplies as needed
- Facilitate ordering of office meeting or event breakfasts, lunches, etc., as needed
- Maintain Guest Logbook and distribute/collect badges to guests upon arrival/departure
- Maintain and distribute updated phone listings company-wide, as well as copies at reception desk
- Maintain Receptionist Desk Handbook as appropriate
- coordinate and distribute monthly Reception Relief Schedules to all Admin staff
- Accept deliveries and notify recipients
- prepare outgoing express mail shipments as requested
- Sort and distribute incoming mail/shipments in morning
- Post all outgoing mail/shipments along with inter-company mail in afternoons
- Distribute mail to individual mailboxes for floors 2 and 3
- Assist in maintaining the facilities budget and processing related invoices
- Assist the Office Manager with organization and execution of company events
- Perform various tasks and assignments as requested by the Office Manager
- Proactively coordinate desk coverage scheduling with Executive Assistant and team
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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