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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $21.57 - $35.00
Work Schedule
Standard Hours
Flexible
Benefits
401(k) matching
Dental Insurance
Employee assistance program
flexible schedule
Health Insurance
Health savings account
Paid Time Off
Parental leave
Professional development assistance
Referral program
Relocation assistance
Tuition Reimbursement
Vision Insurance
Job Description
Our company is a dynamic and vibrant organization dedicated to excellence in customer service and efficient office management. We pride ourselves on fostering a welcoming environment for both visitors and employees, ensuring a positive and professional atmosphere that supports our core mission and daily operations. As a well-established and forward-thinking business, we prioritize a strong administrative foundation to maintain seamless communication and organization within our office setting. We offer competitive compensation and comprehensive benefits that cater to the well-being and growth of our team members. Our work culture values collaboration, efficiency, and a proactive approach to problem-solving, making us an... Show More
Job Requirements
- minimum of a high school diploma or equivalent
- prior experience in office administration or reception roles
- proficient computer skills including Microsoft Office and Google Workspace
- excellent communication skills including phone etiquette
- ability to multitask and manage time effectively
- attention to detail and organizational skills
- bilingual abilities preferred but not required
- knowledge of QuickBooks considered an asset
Job Qualifications
- proven experience in office administration or reception roles with strong organizational skills
- excellent computer literacy with proficiency in Microsoft Office Word Excel Outlook and Google Workspace applications
- familiarity with multi-line phone systems and phone etiquette to handle high-volume calls professionally
- bilingual abilities are highly desirable
- strong typing skills with attention to detail for data entry proofreading and document management
- knowledge of QuickBooks for basic bookkeeping tasks and office management functions
- exceptional customer service skills to create a welcoming environment for visitors and callers
- ability to prioritize tasks efficiently using time management techniques in a fast-paced setting
- experience in medical or dental receptionist roles is a plus but not required
- relevant personal assistant experience is valuable
Job Duties
- efficiently using proper phone etiquette
- maintain front desk organization including filing data entry and managing incoming and outgoing correspondence
- schedule appointments manage calendars and coordinate meetings using Microsoft Office and Google Workspace tools
- handle clerical tasks such as proofreading documents organizing files and maintaining accurate records
- support office management activities including bookkeeping with QuickBooks inventory tracking and supply ordering
- assist with customer support by addressing inquiries via phone or email and providing information about services or appointments
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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