Receptionist

Carson, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $20.00 - $21.00

Work Schedule

Standard Hours

Benefits

Medical

Dental

Vision

HSA/FSA

Wellness Plan

401(k) with match

disability

Life insurance

Educational Reimbursement

Employee assistance program

Dependent Care

Job Description

The Aebi Schmidt Group is a global leader specializing in intelligent solutions tailored for customers who prioritize clean and safe infrastructure along with the cultivation of challenging grounds. With a strong commitment to quality and innovation, the company offers a diverse range of products to meet various operational demands. Aebi Schmidt USA, a subsidiary, proudly provides an extensive array of high-quality equipment designed to address unique needs across different seasons and industries. Their product portfolio includes equipment for summer and winter maintenance, airport operations, and agricultural technology, spanning from sweepers and trailers to spreaders and snowplows. The company’s mission is to go beyond individual projects by delivering total solutions that are comprehensive, integrated, and effective. Their emphasis on providing custom solutions ensures that users can navigate any environmental challenge efficiently and safely.

The role of the Receptionist at Aebi Schmidt Group is pivotal in creating a positive first impression for visitors and managing communication flow both in-person and over the phone. This regular, non-exempt salaried position, offering a competitive hourly rate of $20.00 - $21.00, is essential in maintaining smooth front desk operations. The successful candidate will be responsible for attending to visitors, handling inquiries, and providing crucial clerical support, especially to the accounting department. The receptionist acts as the first point of contact, greeting customers and coordinating appointments, ensuring seamless communication within the company.

Key responsibilities include managing a multi-line switchboard, routing calls, taking messages, and distributing mail and faxes. The receptionist also handles coordination of deliveries, maintains front desk listings, and ensures the front lobby is neat and presentable at all times. Additionally, the role involves various clerical tasks such as preparing communications, processing outbound mail, assisting with data entry, and supporting miscellaneous projects. Familiarity with office equipment such as copiers, printers, and fax machines is integral to the role. The ideal candidate will demonstrate strong organizational skills, attention to detail, and an ability to multitask effectively.

Working at Aebi Schmidt Group comes with a robust benefits package that prioritizes employee wellness and financial security. Employees have access to medical, dental, and vision insurance, health savings accounts, and wellness programs. Financial benefits include a 401(k) plan with matching contributions, disability coverage, and life insurance. The company also supports work-life balance and personal growth through educational reimbursement programs, employee assistance programs (EAP), and dependent care support. Aebi Schmidt Group values its workforce highly and invests significantly in their professional and personal development.

This position offers the opportunity to be part of a dynamic, supportive workplace with a commitment to equal employment opportunities. Aebi Schmidt Group is an Equal Opportunity Employer, ensuring that all qualified applicants receive consideration without discrimination. Moreover, the company participates in the E-Verify program to maintain compliance and uphold employment eligibility standards. Joining Aebi Schmidt Group means becoming part of a forward-thinking, inclusive, and pioneering company dedicated to excellence and innovation in infrastructure and environmental equipment solutions.

Job Requirements

High school diploma or GED
prior experience as receptionist, front desk clerk, switchboard clerk or customer service
computer skills including MS Excel, MS Word, MS Outlook, MAS200 and data entry
typing speed of 45 wpm
ability to handle clerical and administrative tasks
preferred proficiency in SAGE100
bilingual in English and Spanish preferred

Job Qualifications

High school diploma or GED
experience as receptionist, front desk clerk, switchboard clerk, or customer service
proficiency in MS Excel, MS Word, MS Outlook, MAS200
typing speed of 45 wpm
proficient in data entry
preferred proficiency in SAGE100
bilingual in English and Spanish preferred
strong communication skills
ability to manage multi-line phone systems
organizational skills

Job Duties

Interact and greet customers face-to-face on an appointment or walk-in basis
coordinate appointments and visitors with the appropriate personnel/departments
answer multi-line switchboard and route all incoming calls to company personnel
take accurate notes of all messages and forward them to proper personnel
receive and distribute all incoming mail and faxes to corresponding employee mailboxes
update and maintain all front desk listings (i.e., extension list, phone instructions)
coordinate all federal express deliveries upon request
replenish paper supplies for copier, printer and fax machines
prepare basic to moderate level communications, spreadsheets, memos, letters etc.
process all outgoing mail (i.e., place stamps, seal envelopes, drop offs at post office)
facilitate monthly birthday celebrations for staff by ordering/picking up supplies and informing staff members through electronic memo correspondence
conduct drop offs and pickups for packages at vendor locations
ensure the front lobby is neat and presentable
verify all UPS and parts shipments for processing and invoicing, research discrepancies
update and maintain delivery and warranty logs
assist accounting with data entry, sorting, organizing, scanning and other clerical duties
perform other clerical tasks and miscellaneous projects as needed