Job Overview
Employment Type
Hourly
Compensation
Hourly
Exact $17.75
Work Schedule
Standard Hours
Day Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Federal leave programs
State leave programs
Job Description
Beacon Hill Associates is a leading staffing and workforce solutions firm renowned for setting high standards in career placement and flexible staffing services. Established by industry veterans, Beacon Hill is dedicated to delivering coordinated staffing solutions coupled with unparalleled service, ensuring project completion and success. With a passion for innovation, creativity, and continuous improvement, the company caters to both emerging growth companies and Fortune 500 enterprises across various market sectors and disciplines. Beyond its core services, Beacon Hill offers specialty divisions such as Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences, and Beacon Hill Technologies, continually expanding to meet the evolving needs of its clients and candidates.
The Workplace Associate role at Beacon Hill Associates plays a vital role in supporting daily office operations and maintaining a professional and welcoming workplace environment. This full-time position operates Monday through Friday from 7:30 AM to 4:00 PM, offering a competitive pay rate of $17.75 per hour. As the first point of contact onsite, the Workplace Associate is responsible for front-desk administrative duties, facilities coordination, and delivering exceptional customer service to employees, visitors, and vendors.
This position entails managing internal and external communications, including answering the main phone line, coordinating maintenance activities, and handling work order systems and invoice processing. The Workplace Associate also supports various workplace and project teams through administrative assistance and ensures that office and facility conditions meet the highest standards. An essential part of the role is visitor management, which involves registering visitors, enforcing access compliance, and assisting with emergency protocols when needed. Additionally, workplace experience is enhanced by overseeing meeting room reservations, coordinating with service providers, and maintaining office kitchen and break areas, including managing supplies and equipment repairs.
The ideal candidate for this role will have at least two years of experience in facilities or property administration, coupled with strong administrative support skills. Excellent customer service abilities, effective communication, and an ability to remain composed under high-pressure situations are essential attributes. Candidates should also demonstrate strong organizational skills, attention to detail, and proficiency in Microsoft Office applications such as Outlook, Word, and Excel. Experience with work order or computerized maintenance management systems (CMMS) is preferred, and advanced Excel skills are valuable for administrative reporting.
Beacon Hill Associates is committed to diversity and inclusion, encouraging individuals with disabilities and protected veterans to apply. The company complies with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, ensuring equal employment opportunities for qualified candidates, including those with arrest or conviction records. Beacon Hill also offers a robust benefits package for eligible employees, encompassing medical, dental, vision coverage, and mandated federal and state leave programs. The company fosters a supportive and dynamic workplace culture under its trademark 'Employing the Future(TM)', striving to empower its workforce for long-term success.
The Workplace Associate role at Beacon Hill Associates plays a vital role in supporting daily office operations and maintaining a professional and welcoming workplace environment. This full-time position operates Monday through Friday from 7:30 AM to 4:00 PM, offering a competitive pay rate of $17.75 per hour. As the first point of contact onsite, the Workplace Associate is responsible for front-desk administrative duties, facilities coordination, and delivering exceptional customer service to employees, visitors, and vendors.
This position entails managing internal and external communications, including answering the main phone line, coordinating maintenance activities, and handling work order systems and invoice processing. The Workplace Associate also supports various workplace and project teams through administrative assistance and ensures that office and facility conditions meet the highest standards. An essential part of the role is visitor management, which involves registering visitors, enforcing access compliance, and assisting with emergency protocols when needed. Additionally, workplace experience is enhanced by overseeing meeting room reservations, coordinating with service providers, and maintaining office kitchen and break areas, including managing supplies and equipment repairs.
The ideal candidate for this role will have at least two years of experience in facilities or property administration, coupled with strong administrative support skills. Excellent customer service abilities, effective communication, and an ability to remain composed under high-pressure situations are essential attributes. Candidates should also demonstrate strong organizational skills, attention to detail, and proficiency in Microsoft Office applications such as Outlook, Word, and Excel. Experience with work order or computerized maintenance management systems (CMMS) is preferred, and advanced Excel skills are valuable for administrative reporting.
Beacon Hill Associates is committed to diversity and inclusion, encouraging individuals with disabilities and protected veterans to apply. The company complies with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, ensuring equal employment opportunities for qualified candidates, including those with arrest or conviction records. Beacon Hill also offers a robust benefits package for eligible employees, encompassing medical, dental, vision coverage, and mandated federal and state leave programs. The company fosters a supportive and dynamic workplace culture under its trademark 'Employing the Future(TM)', striving to empower its workforce for long-term success.
Job Requirements
- High school diploma or equivalent
- Minimum two years of experience in facilities or property administration
- Proficiency in Microsoft Office suite
- Ability to manage multiple tasks in a fast-paced environment
- Strong communication and interpersonal skills
- Experience with work order or computerized maintenance management systems preferred
- Ability to maintain professionalism in stressful situations
Job Qualifications
- Strong administrative or office support experience
- Two plus years of experience in facilities or property administration
- Excellent customer service and communication skills
- Ability to remain professional in high-volume or stressful situations
- Strong time management and multitasking abilities
- Experience with work order or computerized maintenance management systems preferred
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills and attention to detail
- Advanced Excel skills for administrative reporting preferred
Job Duties
- Create a welcoming, professional environment for employees and visitors
- Handle internal and external communications, including monitoring the main phone line
- Support daily workplace and facilities operations
- Schedule, coordinate, and communicate maintenance activities
- Manage internal work order systems and invoice processing
- Provide administrative support to workplace and project teams
- Perform additional tasks as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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