Receptionist

Job Overview

briefcase

Employment Type

Full-time
Hourly
moneybag

Compensation

Hourly
Range $25.00 - $30.00
clock

Work Schedule

Standard Hours
diamond

Benefits

Medical insurance
Dental Insurance
Vision Insurance
401(k) plan with Company Match
Health savings account
Flexible spending account
Life insurance
Disability insurance
Paid Time Off
Paid holidays
Employee assistance program
Professional development support
Tuition Reimbursement
Employee Referral Program
Wellness Program
Employee events

Job Description

UMC is a well-established company with more than 100 years of steady growth, recognized for fostering an environment centered on continuous learning, collaboration, and innovation. As a leader in its industry, UMC empowers its team members through hands-on experience, comprehensive training, advanced technology, and creative problem-solving solutions, building a culture of trust, knowledge, and commitment. The company places a strong emphasis on doing what is right for its clients, teams, and communities, firmly believing that its people are the foundation of its ongoing success. UMC is intentional about creating a welcoming, respectful, and supportive culture that values diversity and inclusion. It attracts talented professionals from various regions to form high-performing teams in fields such as design, engineering, project management, and business services. Employees benefit from a work environment that prioritizes well-being, work-life balance, and professional growth.

The Receptionist position at UMC, located in Lynnwood, WA, offers an essential role in supporting office operations integral to the company’s daily functioning and workplace culture. This non-exempt role comes with a competitive starting hourly wage range of $25 to $30 and requires candidates to be eligible to work in the U.S. without sponsorship. The role demands strong organizational and communication skills and flexibility to manage multiple tasks. Receptionists at UMC are pivotal in greeting visitors, managing office communications, coordinating meetings and company events, and providing universal support to internal and external clients. They handle a wide array of duties, including managing office supplies, organizing training sessions, directing inquiries, and assisting with employee onboarding. The position also involves fostering employee engagement through supporting recognition initiatives, diversity, equity, and inclusion (DEI) efforts, and planning social events and holiday gatherings. As a vital point of contact, the Receptionist ensures the overall efficiency and positive atmosphere of the workplace, working independently and proactively while maintaining confidentiality with sensitive information. The job offers an opportunity to contribute to UMC's culture and support various departments, making it an excellent fit for professionals interested in administrative roles with a broad scope of responsibilities and community involvement. The company provides a rich benefits package supporting employees' health, retirement, and work-life balance, reinforcing UMC's dedication to its team's continued growth and satisfaction.

Job Requirements

  • Proven experience as an administrative assistant or in a similar role
  • Proven ability to manage confidential information with discretion
  • Ability to be adaptable to various competing demands
  • Demonstrate the highest level of client/customer service and response
  • Proficiency in MS Office, including Excel, Word, and PowerPoint
  • Excellent time management skills and the ability to prioritize work
  • Diligence and critical thinking skills
  • Strong organizational skills with the ability to multitask
  • Ability to work independently and proactively
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Maintain a valid driver's license and satisfactory driving record

Job Qualifications

  • Proven experience as an administrative assistant or in a similar role
  • Proficiency in MS Office, especially Excel, Word, and PowerPoint
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Strong organizational skills with the ability to multitask
  • Excellent time management skills and the ability to prioritize work
  • Strong diligence and critical thinking skills
  • Ability to work independently and proactively

Job Duties

  • Execute or facilitate general office tasks, including managing office communication, maintaining facilities, managing key fobs and parking permits
  • Keep the reception area, breakrooms, and common areas organized and presentable at all times
  • Greet and assist visitors, ensuring a positive experience
  • Reserve training spaces and schedule training with outside organizations, coordinating all necessary arrangements for effective training delivery at the office
  • Coordinate internal meetings, training sessions, and company events, including room setup, catering, and cleanup
  • Distribute mail and sign for deliveries
  • Order and maintain office supplies inventory
  • Answer and route phone calls as needed
  • Serve as a point of contact for internal and external clients, providing universal support and directing inquiries appropriately
  • Respond to employee inquiries regarding HR policies and procedures
  • Assist with implementing organizational engagement plans, focusing on employee recognition, DEI, and fostering workplace belonging
  • Handle confidential, sensitive employee information with appropriate discretion
  • Provide direction and referrals to employees regarding administrative and operating policies and procedures
  • Support the preparation of onboarding new employees as needed
  • Provide administrative support to various departments as needed
  • Support with the planning of social events and holiday gatherings, collaborating with team members to enhance company culture by leading engagement and recognition projects, organizing team communications, food and beverage ordering/setup/cleanup, and planning both internal and offsite events
  • Support committees as needed
  • Support Executive Assistant, in addition to Operations Coordinators

Job Criteria

Experience

Mid Level (3-7 years)


Job Location

Your Profile Is Visible To Hiring Managers Across OysterLink.

We'll match you with best jobs

Get job offers faster

Business woman
Business man
Search For More Opportunities:

How Candidates Get Hired Faster

Apply to 2–3 similar roles

Complete profile & get best matches

Check new opportunities daily

Woman chef
Man chef