Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Exact $24.92
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Paid Time Off
Flexible Schedule
Retirement Plan
Professional development opportunities
Job Description
This position is offered by a dynamic organization dedicated to providing excellent administrative and frontline support within a multifaceted department or unit. The hiring establishment is committed to fostering a professional and welcoming environment where customer service and administrative efficiency are paramount. As a front desk and reception support role, the candidate will be the first point of contact for visitors, clients, staff, and vendors, ensuring that everyone is greeted warmly and directed appropriately. This organization values reliability, strong communication skills, and a high level of organizational capabilities to maintain smooth office operations.
The role involves a comprehensive set of res... Show More
The role involves a comprehensive set of res... Show More
Job Requirements
- High school diploma
- proficiency in Microsoft Outlook, Excel, Word and PowerPoint
- excellent communication skills
- ability to operate and maintain office equipment
- ability to multitask and adapt to new tasks
- flexibility to work Saturdays and evenings
- ability to travel to multiple work sites in NYC boroughs
- able to lift required weight
- visual acuity for prolonged computer use
Job Qualifications
- High school diploma required
- proficient computer skills particularly Outlook, Excel, Word and PowerPoint
- professional communication and excellent organizational skills
- operation and maintenance of all office equipment including all computer systems
- ability to multitask and adapts quickly to new tasks
- bilingual in Spanish is a plus
Job Duties
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- check-in and screen all staff, clients and vendors
- perform other clerical duties such as filing, photocopying, transcribing and faxing
- answering screening and forwarding incoming phone calls
- manage the scheduling app for office conferences and meetings
- receive and sort mail and deliveries
- travel to post office/Fed Ex or UPS center
- maintain and update internal spreadsheets on Excel and SharePoint for inventory
- maintain office filing/client records by alphabetical/numerical subject as needed
- retrieve material from files upon request, track all record movement of file material
- prepare and send records for archiving, request archived records from warehouse as needed
- vehicle maintenance- provide support for simple up keeping of vehicles such as oil change, car wash and travel to services vehicles
- prepare work orders weekly on Chrome River
- travel to other agency sites for support with inventory and restock
- assists in other departmental and organizational projects as needed and as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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