Receptionist

Mount Vernon, NY, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $25.00 - $30.00

Work Schedule

Standard Hours

Day Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Flexible spending account

Job Description

Jackson Lewis P.C. is a nationally recognized law firm focused exclusively on employment and labor law since its founding in 1958. The firm boasts a robust network of over 1,000 attorneys strategically located in major cities across the United States. This extensive presence allows Jackson Lewis to consistently identify and respond to emerging trends and changes where workplace law intersects with business needs. The firm is deeply committed to helping employers develop proactive legal strategies, implement strong workplace policies, and deliver business-oriented solutions that foster high-performing and stable workforces. A key emphasis of Jackson Lewis is on cultivating workplace environments... Show More

Job Requirements

High school diploma or equivalent
between one and three years experience as a receptionist in a law firm or client-service organization
ability to operate a multi-line telephone system
excellent written and oral communication skills
ability to multitask and prioritize
ability to work independently
strong attention to detail
punctuality and reliable attendance
courteous and professional demeanor
knowledge of Microsoft Outlook, Word and basic Excel

Job Qualifications

Between one and three years as a receptionist in a law firm or client-service organization
ability to operate a multiple-line telephone console and greet clients, vendors and visitors professionally
excellent written and oral communication skills
ability to multitask and prioritize tasks effectively
ability to work independently with little supervision
strong organizational skills with attention to detail and excellent follow-up
punctual with excellent attendance
courteous with a can-do attitude
reliable and professional with excellent teamwork skills
knowledge of Microsoft Outlook, Word and basic Excel

Job Duties

Welcome clients, vendors and visitors to the office in a professional manner and notify the appropriate parties of their arrival
maintain visitor log as requested
open the office every weekday
answer all incoming calls to the main phone line and direct calls appropriately
deliver incoming faxes to attorneys and assistants
perform light typing including data entry
schedule conference rooms and visiting offices in coordination with administrative staff
maintain calm in the event of hostile or difficult situations and administer appropriate emergency procedures
sort incoming mail and deliveries
deliver afternoon mail to postal carrier
verify timely delivery of all overnight packages sent out by office personnel the previous day and notify sender of any failed deliveries
arrange ground transportation for attorneys and clients as requested
arrange catering and individual meal orders for meetings as requested and set up conference rooms in coordination with administrative staff
assist with other projects such as mailings, labels, typing and entering attorney time
prepare check requests and reimbursement forms as requested
track office supply inventories and replenish supplies timely
track marketing material inventory and prepare marketing brochures for speaking engagements
scan and copy documents for uploading to the document management system as requested
maintain copiers with paper and toner daily
maintain and update periodicals in library
interface with building and parking management, engineering personnel and security
assist with overall office appearance
perform errands and other duties as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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