Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $25.00 - $30.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee assistance program
Job Description
Jackson Lewis P.C., founded in 1958, specializes exclusively in employment and labor law, offering expert legal services across the United States. Boasting over 1,000 attorneys situated in major cities nationwide, this firm has consistently been at the forefront of understanding and responding to the evolving ways workplace law impacts businesses across industries. Jackson Lewis P.C. is nationally recognized and ranked in the First Tier for Labor and Employment Litigation, as well as in Employment Law and Labor Law on behalf of management according to U.S. News - Best Lawyers "Best Law Firms." The firm prides itself on cultivating strong workplace... Show More
Job Requirements
- High school diploma or equivalent
- Between one and three years experience as a receptionist in a law firm or client-service organization
- Ability to operate a multiple-line telephone console
- Excellent written and oral communication skills
- Ability to multitask and prioritize
- Ability to work independently with little supervision
- Organized with attention to detail
- Punctual and reliable with excellent attendance
- Knowledge of Microsoft Outlook, Word, basic Excel
Job Qualifications
- Between one and three years as a receptionist in a law firm or client-service organization
- Pleasant, professional and tactful individual with ability to operate a multiple-line telephone console and greet clients, vendors and visitors
- Excellent written and oral communication skills
- Ability to multitask and prioritize tasks effectively
- Ability to work independently with little supervision
- Organized with attention to detail and excellent follow-up skills
- Willingness to learn and take on responsibility
- Punctual with excellent attendance
- Courteous and can-do attitude
- Reliable, professional, with excellent teamwork skills
- Knowledge of Microsoft Outlook, Word, basic Excel
Job Duties
- Welcome clients , vendors and visitors to the office in a professional manner and notify the appropriate parties of their arrival
- Open the office every weekday
- Answer all in-coming calls to the main phone line and direct calls appropriately
- Deliver incoming faxes to attorneys and assistants
- Perform light typing, including data entry
- Schedule conference rooms and visiting offices in coordination with administrative staff
- Maintain calm in the event of hostile and/or difficult situations and administer the appropriate use of emergency procedures
- Sort incoming mail and deliveries
- Deliver afternoon mail to postal carrier
- Verify the timely delivery of all overnight packages sent out by office personnel the previous day and notify sender of any failed deliveries
- Arrange ground transportation for attorneys and/or clients as requested
- Arrange catering and individual meal orders for meetings as requested and set up conference rooms for meetings
- Assist with other projects such as mailings, labels, typing, entering attorney time
- Prepare check requests and other reimbursement forms as requested
- Track office supply inventories and replenish supplies in a timely manner
- Track marketing material inventory and prepare marketing brochures for speaking engagements
- Scan/Copy documents for uploading to the document management system as requested
- Maintain copiers (paper and toner) on a daily basis
- Maintain and update periodicals in library
- Interface with building and parking management, engineering personnel, and security
- Assist with overall office appearance
- Perform errands and other duties as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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