Receptionist

Oklahoma City, OK, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $15.00 - $19.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid holidays

Professional Development

competitive salary

Job Description

Quintessa Marketing is a dynamic and fast-growing lead generation marketing company dedicated to providing top-tier client acquisition solutions specifically catered to attorneys and law firms. With a strong focus on delivering quality results, innovation, and exceptional service, Quintessa Marketing has established itself as a trusted partner in the legal marketing industry. The company continuously enhances its strategies to help legal professionals expand their practices effectively, ensuring that clients benefit from tailored marketing approaches that generate real business growth.

As part of its ongoing expansion, Quintessa Marketing is committed to maintaining the professionalism and excellence that define its brand. This... Show More

Job Requirements

High school diploma or equivalent
Prior receptionist or front desk experience preferred
Excellent verbal and written communication skills
Strong organizational and time management skills
Warm, approachable and service-oriented demeanor
Proficiency with Microsoft Office Suite, Google Workspace, phone systems and CRM software preferred
Consistently maintains a professional appearance and discretion with confidential information

Job Qualifications

High school diploma or equivalent
Prior receptionist or front desk experience preferred
Excellent verbal and written communication skills with the ability to interact professionally at all levels
Strong organizational and time management skills
Warm, approachable and service-oriented demeanor
Proficiency with Microsoft Office Suite, Google Workspace, phone systems and CRM software preferred
Consistently maintains a professional appearance, demeanor and discretion with confidential information

Job Duties

Greet and welcome visitors in a professional and friendly manner
Respond to basic inquiries and provide accurate information
Maintain a clean, organized and presentable reception area
Schedule and confirm appointments and meetings as needed
Assist with executive meeting arrangements including ordering or picking up food and beverages
Perform daily accounting bank deposits
Manage building badge requests and maintain security sign-in logs
Submit building maintenance tickets as needed
Coordinate with other departments to ensure seamless office operations
Order and maintain inventory of office supplies and vending machine items monitoring usage to minimize overages
Serve as liaison with vendors including coffee service, Culligan water and document shredding providers
Maintain the 3rd-floor conference room calendar and bookings
Conduct initial HR candidate prescreen calls and schedule interviews
Assist in auditing call recordings
Assemble and distribute new hire welcome bags
Set up new hire desks including ordering and organizing supplies
Coordinate and circulate birthday and anniversary cards
Ensure shared breakroom and kitchen areas are clean, stocked and welcoming
Wipe down counters and surfaces regularly
Empty dishwashers on the 3rd and 4th floors each Friday
Perform light upkeep of the coffee machine including refilling supplies and ensuring maintenance schedules are followed
Restock coffee, tea, paper products, utensils and related supplies
Conduct weekly refrigerator clean-outs on Fridays monitoring cleanliness and addressing minor issues and escalating larger issues to facilities or vendors
Perform additional job-related tasks as assigned to meet the needs of the organization

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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