Reception/Concierge | Part-Time

Anchorage, AK, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Type:

Hourly

Rate:

Range $15.00 - $18.00

Benefits

Choice of health insurance plans

Vision insurance plans

dental plan

Fertility and adoption benefit

Paid sabbatical after 13 years of service

Commuter Benefits

retirement contribution

Job Description

Davis Wright Tremaine LLP is a prestigious AmLaw 100 law firm with a nationwide presence, boasting 11 offices across the United States. With a strong reputation for excellence in client service, the firm is known for its relentless commitment to understanding and delivering on the unique pressures, business objectives, and legal needs of its diverse clientele. The firm prides itself on fostering an inclusive culture, where employees feel valued, supported, and encouraged to grow professionally. This approach ensures that everyone at Davis Wright Tremaine LLP, regardless of position, has a voice and an opportunity to contribute meaningfully to the firm’s... Show More

Job Requirements

High school graduate or GED equivalent
associates degree or higher preferred
ability to communicate in a courteous, effective, and professional manner with clients, attorneys, staff, clients and other visitors
experience using a multi-line phone system preferred
prior administrative or reception experience in a professional office environment preferred
high degree of attention to detail and accuracy in recording names, phone numbers and messages
excellent and accurate keyboarding skills
ability to remain calm under pressure and maintain professional composure
ability to work with minimum supervision, adapt quickly to change and effectively prioritize multiple tasks
client service mindset and willingness to take on increasing responsibilities
ability to work well in a team setting as well as independently
ability to maintain confidentiality
ability to sit at a workstation for lengthy periods of time with occasional breaks
ability to read and write English, demonstrated proofreading skills preferred
proficient in Microsoft Office programs
demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance

Job Qualifications

High school graduate or GED equivalent required, Associates degree or higher preferred
ability to communicate in a courteous, effective, and professional manner with clients, attorneys, staff, clients and other visitors
experience using a multi-line phone system preferred
prior administrative or reception experience in a professional office environment preferred
high degree of attention to detail and accuracy in recording names, phone numbers and messages
excellent and accurate keyboarding skills
ability to remain calm under pressure and maintain professional composure
ability to work with minimum supervision, adapt quickly to change and effectively prioritize multiple tasks
client service mindset and willingness to take on increasing responsibilities
ability to work well in a team setting as well as independently
ability to maintain confidentiality
ability to read and write English, demonstrated proofreading skills preferred
proficient in Microsoft Office programs
demonstrated ability to maintain regular attendance and punctuality, and maintain a professional appearance

Job Duties

Answer and dispatch incoming calls for office
communicate via email with attorneys and staff to a variety of inquiries and requests for assistance
greet clients and notify attorneys and/or staff of their arrival
escort visitors to scheduled offices and conference rooms and ensure their needs are met
serve as concierge to visitors as appropriate
receive mail and hand delivered materials, scan and deliver to attorneys and staff
maintain internal calendar for multiple conference rooms and use discretion when booking and prioritizing or coordinating room changes
assist staff and attorneys with reserving conference/meeting rooms and visitor offices, and assure rooms are properly serviced
assist visitors with all reasonable needs they may have such as copying, faxing, scanning, transportation, reservations, etc.
maintain clean and organized appearance of the reception area, visitor offices, conference rooms and kitchens
ensure that they are always stocked and ready for use
assist Audio Visual team and Office Services Assistant in setting up and facilitating video conferencing and video depositions
key in attorney time daily, and work with assistants to proof and close
maintain petty cash
assist Office Administrator with event planning and office newsletters
process incoming checks and send them out via UPS
assist attorneys and secretaries with various projects as needed
enter invoices for the Anchorage office
create new hard copy files and request label creation as needed
maintain both electronic and hard copy official files
contact building management to attend to maintenance issues as required

Job Location

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