Project Coordinator, Private Events

San Francisco, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Exact $32.00

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401k Match

Paid Time Off

vacation

team discounts

Job Description

Golden State is a prominent sports and entertainment organization based in San Francisco, CA, renowned for its commitment to excellence, community engagement, and innovation. As a professional establishment, it operates within the dynamic world of private event sales and sports entertainment, delivering exceptional experiences for clients, fans, and partners. The organization values initiative, dedication, and proactive collaboration, making it a sought-after employer in the sports and events industry. Golden State offers competitive compensation, comprehensive benefits, and a work environment that fosters growth and continuous improvement.

The Project Coordinator position within the Private Event Sales team is tailored for an ... Show More

Job Requirements

Bachelor's degree or equivalent work experience
minimum of 2 years in project management, special events, hospitality, or client management
exceptional time management, organizational, and operational project management skills
experience creating work plans, meeting agendas, and using collaboration tools
excellent written and verbal communication skills
meticulous attention to detail
strong sense of self-directed initiative
drive for continuous improvement
calm demeanor under pressure with ability to prioritize workload and act with urgency
ability to work non traditional hours, including mornings, evenings, and weekends, as needed

Job Qualifications

Bachelor’s degree or equivalent work experience
minimum of 2 years in project management, special events, hospitality, or client management
exceptional time management, organizational, and operational project management skills
experience creating work plans, meeting agendas, and using collaboration tools
excellent written and verbal communication skills
meticulous attention to detail
strong sense of self-directed initiative
drive for continuous improvement
calm demeanor under pressure with ability to prioritize workload and act with urgency

Job Duties

Lead and manage special projects for the team, including creating and updating marketing materials, managing the team’s LinkedIn page, and streamlining sales processes and gift inventory
use Notion and Asana to keep the team’s project calendar up-to-date and to track progress on all initiatives
assist the Private Events team with administrative tasks for pending events and contracts
create proposals and license use agreements for clients, manage client gifts and promotional items, and maintain all client files in Salesforce
partner with internal teams such as Premium Sales, Marketing, Accounts Receivable, Legal, etc., to ensure a seamless workflow to close out events and move projects along including end of year gifting and marketing campaigns
serve as the primary point of contact for internal teams regarding event updates and communications
create detailed event documents to ensure all departments are aligned on event operations
cultivate and maintain client relationships to support future business
assist in managing leads with a sense of urgency and in line with company standards
create and manage event bookings using our sales system
assist with site visits and tours for prospective clients, help with post-event summaries
other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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