Project Coordinator- Live Events

Sunbelt Rentals is a leading company in the equipment rental industry, known for its extensive fleet of high-quality equipment and exceptional customer service. Their broad inventory ranges from pumps and scaffolding to general construction tools, positioning them as the sole resource needed to fully outfit a job site efficiently and reliably. Established as a highly successful national company, Sunbelt Rentals continually strives to be the customer's first choice by offering not only top-tier equipment but also pairing it with knowledgeable and friendly staff members who serve as the backbone of the company's success. The company highly values its employees and considers them its greatest asset, investing heavily in workforce development with competitive benefits and thorough on-the-job training programs to foster career growth and employee satisfaction. This strong investment in human capital supports Sunbelt's mission to differentiate itself from competitors primarily through outstanding expertise and service.

The position being offered is for a Project Coordinator specializing in Live Events. This full-time role carries an essential responsibility of ensuring a seamless, positive customer experience by coordinating and managing multiple facets of project delivery. A critical part of this role is to maintain reliability and accuracy in freight handling, contract management, and scheduling of load-in and load-out activities for live events such as festivals, concert tours, and sporting events. The Project Coordinator will act as a liaison among Field Operations, Sales teams, and customers to secure that all project deliverables meet the highest standards. This role requires extensive coordination with the Wynne system and prioritizes logistical operations, including equipment sourcing, booking haulers, and preparation of equipment. Effective contract administration, schedule adherence, and detailed record-keeping for change orders are integral to supporting the billing process. The coordinator will also use tools like Smartsheet to track project statuses and monitor key performance indicators to identify trends for operational improvements. The dynamic nature of live event environments demands strong problem-solving abilities, adaptability, and proactive communication with all team members and customers.

Candidates for the Project Coordinator role should have at least two years of experience in customer service or equipment rental sectors, preferably with exposure to heavy equipment or power HVAC rental. Strong interpersonal skills are vital, as the role requires interaction with diverse internal and external stakeholders. Excellent organization, attention to detail, and the capacity to manage multiple assignments simultaneously in a fast-paced setting are fundamental traits for success. Proficiency in Microsoft applications such as Excel, PowerPoint, and Word is expected, and experience with the Wynne software system is highly preferred, though not mandatory. The candidate must also be prepared for on-call duties during assigned projects, underscoring the continuous support needed in live event settings. Compensation ranges from $24.05 to $33.06 per hour depending on relevant factors such as experience, education, and location.

Beyond competitive pay, Sunbelt Rentals offers a comprehensive benefits package to its full-time employees. This includes health, dental, and vision insurance; 401(k) matching; volunteer time off; short-term and long-term disability coverage; accident, life, and travel insurance; tuition reimbursement programs; employee assistance programs; and length of service awards. Employees become eligible for these benefits shortly after their start date, ensuring early access to a supportive work environment. The company also provides a generous paid time off policy encompassing vacation days that increase with service tenure, sick days, various holidays including floating and half-day holidays, inclusion days, and volunteer days. Sunbelt Rentals embraces and supports service members and actively encourages veterans to apply, reflecting its commitment to diversity and community support.