Project Coordinator, Audio Visual - Ritz Carlton, Laguna
Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.19 - $32.75
Work Schedule
On-call
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Training and Development
flexible schedule
Job Description
Encore is a leading global event production company specializing in delivering exceptional audio-visual and event technology solutions for a wide range of venues including hotels and convention centers. The company is renowned for its commitment to innovation, quality service, and comprehensive event support, ensuring that every event they service is executed flawlessly from planning to final production. With a strong presence in the industry, Encore partners with a variety of clients to provide tailored event production services that meet specific needs and create memorable experiences. Employment with Encore offers dynamic opportunities in a fast-paced environment committed to employee growth, diversity, and inclusion, backed by competitive hourly pay and comprehensive benefits.
The Project Coordinator, Venues position at Encore plays a critical role in the planning and successful execution of small events or components of larger events within various venue settings such as hotels and convention centers. This role reports directly to the designated Venue Operations lead and bridges the gap between sales, operations, and production teams to ensure events not only meet client expectations but are also profitable and compliant with Encore's rigorous Production Process and Technical Standards. The Project Coordinator is responsible for organizing production schedules, managing labor and subcontractor requirements, and ensuring smooth communication among crew members, clients, and vendors.
This position demands an individual with a strong technical background and excellent communication skills since the coordinator will actively review event sales documents, manage client relationships, and be involved in on-site execution, including operating equipment and supporting crews as needed. A significant part of the Job includes ensuring that all stakeholders, from clients to technical teams, are well-informed about event logistics and any real-time changes, thereby safeguarding the quality of delivery and operational efficiency.
Additionally, the Project Coordinator contributes to administrative functions such as post-event reporting, timesheet validation, and invoice processing, ensuring events are accounted for accurately and efficiently. They also support ongoing training efforts for the local and regional workforce, helping to raise the bar in technical proficiency and service delivery. The physical demands of the role require adaptability and fitness, including various activities like standing, walking, lifting equipment, and working in potentially noisy or outdoor-exposed environments. Flexibility for irregular hours, including evenings, weekends, holidays, and on-call shifts, is essential.
The hourly pay range for this position is from $25.19 to $32.75, with the final salary based on qualifications, experience, location, and additional compensation options like overtime, bonuses, or incentives. Overall, the Project Coordinator, Venues position offers a unique opportunity to be part of a vibrant, professional team delivering world-class event production services while contributing to the company's culture of inclusivity and excellence.
The Project Coordinator, Venues position at Encore plays a critical role in the planning and successful execution of small events or components of larger events within various venue settings such as hotels and convention centers. This role reports directly to the designated Venue Operations lead and bridges the gap between sales, operations, and production teams to ensure events not only meet client expectations but are also profitable and compliant with Encore's rigorous Production Process and Technical Standards. The Project Coordinator is responsible for organizing production schedules, managing labor and subcontractor requirements, and ensuring smooth communication among crew members, clients, and vendors.
This position demands an individual with a strong technical background and excellent communication skills since the coordinator will actively review event sales documents, manage client relationships, and be involved in on-site execution, including operating equipment and supporting crews as needed. A significant part of the Job includes ensuring that all stakeholders, from clients to technical teams, are well-informed about event logistics and any real-time changes, thereby safeguarding the quality of delivery and operational efficiency.
Additionally, the Project Coordinator contributes to administrative functions such as post-event reporting, timesheet validation, and invoice processing, ensuring events are accounted for accurately and efficiently. They also support ongoing training efforts for the local and regional workforce, helping to raise the bar in technical proficiency and service delivery. The physical demands of the role require adaptability and fitness, including various activities like standing, walking, lifting equipment, and working in potentially noisy or outdoor-exposed environments. Flexibility for irregular hours, including evenings, weekends, holidays, and on-call shifts, is essential.
The hourly pay range for this position is from $25.19 to $32.75, with the final salary based on qualifications, experience, location, and additional compensation options like overtime, bonuses, or incentives. Overall, the Project Coordinator, Venues position offers a unique opportunity to be part of a vibrant, professional team delivering world-class event production services while contributing to the company's culture of inclusivity and excellence.
Job Requirements
- High school diploma
- 3+ years tech experience in the event technology or broadcast industry
- 2+ years of administrative and customer service experience preferred
- Strong written and oral communication skills
- Strong technical background
- Strong client relationship skills
- Operational logistics experience
- Works well under pressure
- Ability to multitask
- MS Office experience
- Ability to read technical diagrams preferred
Job Qualifications
- High school diploma
- 3+ years tech experience in the event technology or broadcast industry
- 2+ years of administrative and customer service experience preferred
- Strong written and oral communication skills
- Strong technical background
- Strong client relationship skills
- Operational logistics experience
- Works well under pressure
- Ability to multitask
- MS Office experience
- Ability to read technical diagrams preferred
Job Duties
- Prepare and communicate production and labor schedules sub-rental requirements project scope execution plan and individual responsibilities to lead crewmembers vendors and venue
- Maintain focus on client needs by attending client meetings creating and maintaining organized show files and responding to client concerns questions and problems
- Review sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs
- Communicate event execution plan and on-site changes including billing production schedules and client requests
- Review all necessary information with crew leads to ensure a successful and profitable event
- Operate equipment and assist crew as necessary qualified
- Mentor Encore team members on event execution and best practices to help improve the local knowledge base and experience in the market
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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