Job Overview
Compensation
Hourly
Range $26.00 - $38.75
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
performance bonuses
Retirement Plan
Job Description
Aversan Inc. is a reputable multi-service engineering and electronics manufacturing company that specializes in delivering cutting-edge and reliable safety-critical electronics and software systems to highly demanding aerospace, defence, and space industries. With a firm commitment to excellence and innovation, Aversan has established itself as a trusted partner for critical engineering projects, emphasizing quality, precision, and technical advancement. The company is dedicated to supporting complex technological endeavors that require rigorous standards and a collaborative approach to solving intricate system challenges. Their global footprint and experience in handling large-scale projects highlight their position as a leader in the engineering sector.
The Project Operations Coordinator role based in San Francisco, CA, is a six-month contract position with an onsite working arrangement. This role plays a crucial part in ensuring the smooth operation and administration of ongoing projects, supporting Project Managers and project teams by handling various administrative and operational tasks. The successful candidate will work on projects of low to medium complexity, contributing to the efficient launch, execution, and reporting of project activities. This position is ideal for candidates who thrive in dynamic environments with multiple priorities and who possess strong organizational and communication skills.
Responsibilities focus on providing administrative support, managing documentation control, coordinating project meetings, and maintaining records related to project activities. The role includes organizing logistics such as meeting setups, catering, travel arrangements, and access coordination, facilitating communication both internally with staff and externally with customers. The Project Operations Coordinator is also responsible for handling project data management strategies, including archival and compliance audits of project documents on SharePoint. They play a pivotal role in supporting contractual obligations by preparing and managing Contract Data Requirements Lists (CDRL), tracking project deliverables, and supporting the submission of contractual deliverables through various platforms.
The position demands accuracy, attention to detail, and the ability to manage complex administrative workflows efficiently. Candidates should be adept at multitasking and possess advanced computer literacy, including proficiency in MS Office. Familiarity with tools like JIRA, SAP, and SharePoint is advantageous, reflecting the technical nature of the projects and the digital environment. Experience in project environments, especially those involving complex and international projects, will be highly valued. The role offers a strategic opportunity for professionals who seek to enhance their skills in project coordination within an engineering and technology-driven setting, working alongside experienced teams in a leading global company.
The Project Operations Coordinator role based in San Francisco, CA, is a six-month contract position with an onsite working arrangement. This role plays a crucial part in ensuring the smooth operation and administration of ongoing projects, supporting Project Managers and project teams by handling various administrative and operational tasks. The successful candidate will work on projects of low to medium complexity, contributing to the efficient launch, execution, and reporting of project activities. This position is ideal for candidates who thrive in dynamic environments with multiple priorities and who possess strong organizational and communication skills.
Responsibilities focus on providing administrative support, managing documentation control, coordinating project meetings, and maintaining records related to project activities. The role includes organizing logistics such as meeting setups, catering, travel arrangements, and access coordination, facilitating communication both internally with staff and externally with customers. The Project Operations Coordinator is also responsible for handling project data management strategies, including archival and compliance audits of project documents on SharePoint. They play a pivotal role in supporting contractual obligations by preparing and managing Contract Data Requirements Lists (CDRL), tracking project deliverables, and supporting the submission of contractual deliverables through various platforms.
The position demands accuracy, attention to detail, and the ability to manage complex administrative workflows efficiently. Candidates should be adept at multitasking and possess advanced computer literacy, including proficiency in MS Office. Familiarity with tools like JIRA, SAP, and SharePoint is advantageous, reflecting the technical nature of the projects and the digital environment. Experience in project environments, especially those involving complex and international projects, will be highly valued. The role offers a strategic opportunity for professionals who seek to enhance their skills in project coordination within an engineering and technology-driven setting, working alongside experienced teams in a leading global company.
Job Requirements
- Post-secondary education or equivalent
- fluent in English speaking and writing
- ability to work independently with minimal supervision
- accurate and efficient administration skills and attention to detail
- strong organisational skills and ability to balance multiple priorities
- strong written and verbal communication skills
- excellent interpersonal skills
- ability to effectively interact with peers, managers, customers and subcontractors
- advanced computer literacy including MS Office (Excel, Word, Visio, PowerPoint)
Job Qualifications
- Post-secondary education or equivalent
- fluent in English speaking and writing
- ability to work independently with minimal supervision
- accurate and efficient administration skills and attention to detail
- strong organisational skills and ability to balance multiple priorities
- strong written and verbal communication skills
- excellent interpersonal skills
- ability to effectively interact with peers, managers, customers and subcontractors
- advanced computer literacy including MS Office (Excel, Word, Visio, PowerPoint)
- proficiency in JIRA, SAP and SharePoint is an advantage
- administration diploma is an asset
- experience in project environments is an asset
- experience in complex and international projects is an asset
- technical capacity and ability to quickly adapt to changes in technology and technical applications
Job Duties
- Support the launch of new projects by following project initiation instructions
- support day-to-day office services for temporary office locations
- coordinate documentation control activities with customers and project managers
- schedule project meetings, prepare agendas, record attendance and minutes, update action item logs
- organize meetings, meeting rooms and catering arrangements
- maintain out-of-office records for staff
- assist in preparation and completion of weekly and monthly reports
- arrange visitor badges and wireless internet access
- make travel and visa arrangements for staff
- raise purchase requisitions and process accounts payable invoices
- assist in acquiring access to Hitachi applications
- support the shipping and receiving of documents
- support project team building activities and coordinate large events
- maintain correspondence tracking logs and follow up on communications
- proofread and edit documents
- apply project data management strategy and audit project data repository
- keep organizational charts and project lists updated
- prepare and update contract data requirement lists and milestone charts
- track project deliverables to ensure on-time delivery
- support submission of contractual deliverables
- assist project managers in project progress reviews
- provide backup support for other project coordinators
- ensure proper handover and backup arrangements before leave
- keep project-specific process descriptions and guidelines updated
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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