Program Manager and Liaison to University Relations

Santa Clara University is a private Jesuit university located in California, known for its commitment to fostering a diverse and inclusive educational environment that promotes academic excellence, social justice, and community engagement. As part of its vibrant academic community, the College of Arts and Sciences at Santa Clara University plays a pivotal role in offering a broad range of programs and supporting faculty and students with a mission rooted in Jesuit values and a dedication to creating impactful educational experiences. The university is recognized for its supportive work environment, comprehensive benefits, and a culture that values collaboration, innovation, and service. This position is a regular, hourly role with a salary range between $33.94 to $40.72, dependent on experience and qualifications, and includes a generous benefits package as detailed on the university's HR website.

The Program Manager and Liaison to University Relations is a multifaceted role based in the College of Arts and Sciences Dean's Office. This position involves managing and staffing donor-funded and high-profile events that contribute to the university's engagement with alumni, donors, and the broader community. This role is central to maintaining the operational efficiency of fundraising efforts, acting as the primary liaison between the Dean's Office and the University Relations division, which includes the Alumni and Development offices. The Program Manager is entrusted with coordinating communication, drafting annual reports, and ensuring timely submission of key documents related to fundraising and donations, thereby supporting the College's strategic initiatives and community outreach.

The scope of this role extends to collaborating with various college and university stakeholders, including faculty, administrative staff, marketing and communications teams, and other university offices such as the President’s office and campus service departments. Specific responsibilities include leading key events like the DeNardo Lecture, Sinatra Visiting Artist events, and Grand Reunion programs, managing budgets, and overseeing student ambassador programs to support event execution. The role requires adaptability, as it may occasionally involve evening and weekend work to support event needs.

Moreover, this position fulfills a critical interface function between the College and University Relations, ensuring that donor engagement efforts are integrated seamlessly with the college's mission and strategic goals. The Program Manager will facilitate gift tracking, foster donor relationships, and support proposal development for fundraising activities. Additionally, the position contributes to marketing and communication strategies by drafting donor correspondence and supporting fundraising campaigns, thereby enhancing the college's visibility and relationship with its external constituents.

The ideal candidate for this position will bring strong organizational, interpersonal, and communication skills, complemented by a keen understanding of event planning and budget management. A bachelor's degree with up to three years of administrative experience, preferably in a higher education setting, is required. Knowledge of Jesuit education principles and familiarity with relevant software platforms such as Google Suite, Microsoft Office, Workday, and CLARA is beneficial. This role offers an opportunity to contribute meaningfully to the mission of Santa Clara University and develop professionally in a dynamic and supportive academic environment.