Program Coordinator, Special Events

Raleigh, NC, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $44,766.00 - $71,706.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Retirement Plan

Paid Time Off

Flexible work schedule

Professional Development

Employee wellness programs

Job Description

Duke University, a prestigious institution known for its commitment to excellence in education, research, and community engagement, offers a vibrant and dynamic work environment. The university fosters a culture of innovation, collaboration, and inclusivity, making it a leading place to work and grow professionally. Within this esteemed institution, Duke Gardens serves as a serene and picturesque venue that hosts a variety of events, including weddings, donor functions, and high-profile gatherings, reinforcing the university's mission to provide exceptional experiences to its community and guests.

The Program Coordinator, Special Events role at Duke Gardens is a critical position dedicated to planning, coor... Show More

Job Requirements

Bachelor's degree or equivalent combination of education and experience
Minimum one year of experience in event planning or similar role
Excellent organizational and multitasking abilities
Strong communication skills
Professionalism and sound judgment
Attention to detail
Ability to work independently and as part of a team
Flexibility to work weekends and evenings
Proficiency in Microsoft Office
Knowledge of Airtable or financial tracking software preferred

Job Qualifications

Bachelor's degree in hospitality, communications, event management, or related field, or equivalent combination of education and experience
Minimum of one year of experience in event planning, preferably wedding coordination or similar client-focused event experience
Strong organizational, planning, and multitasking skills
Excellent written and verbal communication skills
Professionalism, initiative, and sound judgment
Attention to detail and commitment to exceptional customer service
Ability to work independently and collaboratively
Flexibility to work weekends and occasional evenings
Proficiency in Microsoft Office (Word, Excel, Outlook)
Familiarity with Airtable or financial tracking software preferred

Job Duties

Serve as the primary point of contact for weddings, guiding clients through policies, logistics, and planning from inquiry through execution
Coordinate departmental rentals, donor events, and other special programs, ensuring alignment with Duke Gardens' standards and mission
Plan and execute receptions, dinners, luncheons, and milestone events to support donor cultivation and community engagement
Communicate effectively with clients via email, phone, and in-person meetings
Oversee event logistics, including vendor coordination, setup and breakdown, and site management
Maintain accurate tracking of event activities, revenue, and reporting
Supervise, schedule, and train part-time event staff to provide consistent support for events
Collaborate with the Director of Special Events to improve processes and enhance client experiences
Manage payments, photography permits, and other event-related financial transactions
Prepare revenue and event reports as needed

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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