Job Overview
Employment Type
Part-time
Compensation
Type:
Salary
Rate:
Range $47,920.46 - $60,677.97
Benefits
remote work
Flexible Schedule
part-time hours
Professional development opportunities
collaborative work environment
Paid Time Off
Occasional travel reimbursement
Job Description
Collaboration.AI is a mission-focused, AI-powered software and services company headquartered in Minnesota, with a global presence through its employees, partners, and customers. The company specializes in leveraging artificial intelligence technology to unite people, technology, and purpose in order to accelerate breakthroughs that transform industries, empower communities, and foster a more sustainable future. Collaboration.AI works closely with teams across both public and private sectors, assisting them in navigating complex challenges and driving transformative change. The company's innovative product suite includes NetworkOS, an AI-powered platform designed to align people, purpose, ideas, and expertise in real-time, generating actionable insights to propel movements forward.... Show More
Job Requirements
- 3-5+ years of experience in administrative, program coordination, or project support roles
- prior experience working with government entities (DoD, Air Force, or other)
- experience with project management, CRMs, and document management programs including Slack, Notion, HubSpot, Google Workspace, and Microsoft Teams
- exceptional written and verbal communication skills
- proven ability to thrive in dynamic, fast-paced environments
- U.S. citizenship
Job Qualifications
- 3-5+ years of experience in administrative, program coordination, or project support roles
- prior experience working with government entities (DoD, Air Force, or other)
- experience with project management, CRMs, and document management programs including Slack, Notion, HubSpot, Google Workspace, and Microsoft Teams
- exceptional written and verbal communication skills
- proven ability to thrive in dynamic, fast-paced environments
- U.S. citizenship
- prior experience in a startup or agile environment (preferred)
- understanding of government contracting processes (preferred)
- experience supporting team members with credentialing requirements and processes (preferred)
- willingness to travel occasionally for events or program needs (preferred)
Job Duties
- Manage program tasks and deliverables, ensuring timely completion within scope
- support team and customer meetings including scheduling, logistics, video setup, and note tracking
- assist with credentialing (CACs and email) and government processes for internal team members
- coordinate logistics for virtual and in-person events including calendar invites, registrations, accommodations, catering, and post-event follow-ups
- prepare and distribute presentation materials and assist in quality control for customer-facing content
- respond to inquiries from internal and external stakeholders promptly and professionally
- maintain up-to-date program tracking using tools like Notion and Google Workspace
- manage HubSpot CRM including forms, reports, data cleanup, and contact uploads
- contribute to process improvements via templates, automations, and documentation updates
- provide monthly reports and actionable insights to stakeholders
- work closely with program management, marketing, design, and facilitation teams
- interface with external partners and government stakeholders to ensure smooth communication and aligned objectives
Job Location
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