Job Overview
Employment Type
Temporary
Compensation
Type:
Hourly
Rate:
Range $23.59 - $31.84
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee wellness programs
Inclusive and supportive work environment
Job Description
West Coast University is a distinguished institution dedicated to educating students pursuing careers in healthcare. Recognized as a certified Great Place to Work, this university has established a reputation for fostering a student-centered, innovative community that emphasizes teamwork, collegiality, transparency, and a commitment to transforming lives. By imparting knowledge and guiding students on their journeys from learners to highly skilled caregivers, West Coast University plays a pivotal role in shaping the future of healthcare. The university proudly supports its associates' professional growth and maintains an inclusive environment that embraces diversity, making it an equal opportunity employer.
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Job Requirements
- Associate's degree or equivalent work experience required
- Two to three years of office and administrative/secretarial experience required
- Proficient communication and telephone skills required
- Knowledge of record keeping and purchasing practices required
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite required
- Ability to multitask and serve as backup for various departments
- Strong organizational skills and attention to detail required
Job Qualifications
- Associate's degree or equivalent work experience
- Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed
- Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment
- Proficient reception and telephone communication skills and techniques
- Knowledge of record keeping, account maintenance, and purchasing practices and procedures
- Proficient command of grammar, punctuation, spelling, and correct usage of the English language
Job Duties
- Assisting the program leadership team with all administrative assignments
- Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents
- Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained
- Scheduling and organizing committee meetings
- assisting with the preparation, typing, filing, and distribution of minutes
- Providing world class customer service to students, associates, faculty, and other stakeholders
- Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing
- Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed
- Maintaining record keeping and filing systems
- Maintaining files, ensuring accurate and up-to-date information for accreditation
- Maintains accreditation files and prepares accreditation reports as directed
- Performing other duties as assigned
Job Location
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