Program & Administrative Coordinator

The Japan Society of Northern California (JSNC) is a renowned nonprofit organization dedicated to fostering a deeper understanding and stronger relationships between the United States and Japan. Established with the mission to promote cultural, educational, and business exchanges, JSNC serves as a vibrant hub for individuals and organizations interested in the multifaceted aspects of U.S.-Japan relations. The society hosts a wide array of programs, events, and workshops designed to engage diverse audiences, including community members, professionals, and leaders in various fields. These events span from casual cultural gatherings to major annual conferences and fundraising initiatives, providing valuable opportunities for networking, learning, and collaboration.

As a part-time Program & Administrative Coordinator at JSNC, you will play a pivotal role in supporting the dynamic programming and operational needs of this prestigious organization. This position, reporting directly to the Chief Operating Officer (COO), offers significant exposure to the inner workings of a nonprofit organization with a specialized focus on international relations and cultural exchange. Working closely with the President and Program Manager, you will assist in coordinating and executing both in-person and virtual events, ensuring seamless experiences for speakers, sponsors, and attendees alike.

The Program & Administrative Coordinator is responsible for managing a variety of event-related tasks including registrations, communications, and onsite or virtual support. Beyond event coordination, this role involves key administrative functions such as maintaining organized records, managing calendars, and supporting daily office operations. You will also engage with technology tools like Google Workspace and Salesforce CRM, helping to maintain the organization's database and streamline membership management.

Additionally, the role includes assisting with financial operations such as basic bookkeeping, accounts payable and receivable, and coordinating with accounting partners to ensure fiscal accuracy. This comprehensive support allows the Coordinator to develop a well-rounded skill set encompassing event management, administrative efficiency, financial oversight, and member relations.

Ideal candidates are highly organized, detail-oriented, and adept at managing multiple priorities in a fast-paced environment. Excellent communication skills, both written and verbal, are essential to effectively liaise with diverse stakeholders and support promotional activities including email campaigns and website updates. Candidates with prior experience in nonprofit settings, event coordination, or administrative roles will find this position especially rewarding.

This part-time role (20 hours per week) offers an exciting opportunity for individuals passionate about U.S.-Japan relations and looking to contribute their talents in a meaningful nonprofit environment. Engaging with a community dedicated to cultural appreciation and international collaboration, you will be part of initiatives that bring together leaders from business, healthcare, policy, and the arts. The JSNC values proactive, reliable individuals who approach challenges with a solutions-oriented mindset and are eager to grow their expertise in program and administrative coordination.