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Program & Administrative Coordinator
Job Overview
Employment Type
Part-time
Compensation
Hourly
Range $23.25 - $32.50
Benefits
flexible schedule
Professional development opportunities
collaborative work environment
Networking opportunities
Access to cultural events
Opportunity to contribute to nonprofit mission
Job Description
The Japan Society of Northern California (JSNC) is a renowned nonprofit organization dedicated to fostering a deeper understanding and stronger relationships between the United States and Japan. Established with the mission to promote cultural, educational, and business exchanges, JSNC serves as a vibrant hub for individuals and organizations interested in the multifaceted aspects of U.S.-Japan relations. The society hosts a wide array of programs, events, and workshops designed to engage diverse audiences, including community members, professionals, and leaders in various fields. These events span from casual cultural gatherings to major annual conferences and fundraising initiatives, providing valuable opportunities for networking,... Show More
Job Requirements
- Experience with event coordination, administration, or nonprofit work
- Basic knowledge of bookkeeping or CRM systems
- Familiarity with tools such as Salesforce, Mailchimp, WordPress, Eventbrite, Canva, Zoom
- Japanese language skills are a plus
- Ability to work 20 hours per week
- High school diploma or equivalent
- Strong interpersonal skills
Job Qualifications
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Proactive, reliable, and solutions-oriented mindset
- Proficiency in Microsoft Office and Google Workspace
Job Duties
- Assist with planning and execution of in-person and virtual events
- Coordinate with speakers, sponsors, and attendees
- Manage event registrations and communications
- Provide on-site or virtual event support
- Support daily office operations and communications
- Maintain organized records, calendars, and project timelines
- Assist with basic IT and systems (e.g., Google Workspace, shared tools)
- Coordinate with vendors and manage office supplies
- Assist with basic bookkeeping (AP/AR, expense tracking)
- Maintain records and support coordination with accounting partners
- Update and manage CRM (e.g., Salesforce) and membership data
- Assist with member communications
- Manage email campaigns, website updates, and event promotion
- Support member renewals and requests
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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