Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $24.98 - $32.48
Work Schedule
On-call
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
Flexible work schedule
Job Description
Encore is a leading company specializing in event production and management services. Known for its commitment to delivering world-class service and innovative solutions, Encore provides comprehensive support for a wide range of events including corporate meetings, conferences, trade shows, and large-scale live events. The company prides itself on cultivating a welcoming culture where every individual is celebrated for their unique strengths and differences. Encore offers a dynamic work environment that encourages professional growth and values inclusivity and belonging.
The Production Coordinator plays a vital role within the Production Department by coordinating internal and external projects with efficiency and precision. Reporting to the Senior Director of Program Production, this role is integral to managing logistical and administrative tasks that support the success of production operations. The Production Coordinator assists in scheduling staffing and resources, supports the show team with kickoff and tie-down meetings, and manages project documentation through electronic show folders and project management tools. This position also involves travel coordination for event crews and occasional on-site support at event locations.
Key responsibilities include tracking project milestones and deadlines, overseeing purchase orders, managing vendor relationships, and collaborating closely with Producers and Production Managers to ensure seamless event logistics. Post-event duties such as finalizing timesheets, completing post-show reports, and processing expense reports are also essential components of this role. The ideal candidate will have a bachelor’s degree or equivalent experience, at least two years in production or show experience, and strong communication and organizational skills.
This role offers an hourly pay range of $24.98 to $32.48, with compensation based on location, experience, travel demands, and specific skill sets. Opportunities for overtime, bonuses, or incentives may be available. Encore is dedicated to providing excellent benefits options for employees and their families and fosters a workplace environment defined by safety consciousness, ownership, and a strong team-oriented culture. This position involves a commitment to irregular work hours, including days, evenings, weekends, and holidays, and requires adherence to professional appearance guidelines both in-office and when traveling.
The Production Coordinator plays a vital role within the Production Department by coordinating internal and external projects with efficiency and precision. Reporting to the Senior Director of Program Production, this role is integral to managing logistical and administrative tasks that support the success of production operations. The Production Coordinator assists in scheduling staffing and resources, supports the show team with kickoff and tie-down meetings, and manages project documentation through electronic show folders and project management tools. This position also involves travel coordination for event crews and occasional on-site support at event locations.
Key responsibilities include tracking project milestones and deadlines, overseeing purchase orders, managing vendor relationships, and collaborating closely with Producers and Production Managers to ensure seamless event logistics. Post-event duties such as finalizing timesheets, completing post-show reports, and processing expense reports are also essential components of this role. The ideal candidate will have a bachelor’s degree or equivalent experience, at least two years in production or show experience, and strong communication and organizational skills.
This role offers an hourly pay range of $24.98 to $32.48, with compensation based on location, experience, travel demands, and specific skill sets. Opportunities for overtime, bonuses, or incentives may be available. Encore is dedicated to providing excellent benefits options for employees and their families and fosters a workplace environment defined by safety consciousness, ownership, and a strong team-oriented culture. This position involves a commitment to irregular work hours, including days, evenings, weekends, and holidays, and requires adherence to professional appearance guidelines both in-office and when traveling.
Job Requirements
- Must have a high school diploma or equivalent
- Bachelor’s degree or equivalent experience
- 2+ years of production or show experience
- excellent communication skills
- computer knowledge required
- self-motivated and team oriented
- strong organizational skills
- ability to meet deadlines consistently
- experience in administrative and accounting functions preferred
- experience in show production preferred
Job Qualifications
- Bachelor’s degree or equivalent experience
- 2+ years of production or show experience required
- excellent communication skills including written, oral and presentation
- ability to listen carefully, respond intelligently, and follow up appropriately and consistently
- position requires computer knowledge
- self-motivated, self-starter, sense of urgency, personable and team oriented
- detail and service oriented with strong organizational skills
- ability to consistently meet deadlines
- must have a high school diploma or equivalent
- undergraduate experience preferred
- experience in administrative and accounting functions preferred
- experience in show production preferred
Job Duties
- Assist in scheduling and coordination of staffing and resources
- Assist in timesheet completion and tracking project related hours
- Partner with Producers and Production Managers on event logistics
- Support the show team with kick-off and tie-down meetings, scheduling client and show team calls
- Create and maintain electronic show folders and channels from each project’s inception, file past show folders and maintain directory
- Travel coordination for show crews
- Track tasks, milestones, and deadlines within the project management tool
- Assist in collection and organization of show related content including graphic, video, and photo files
- Provide occasional travel and show-site support as needed
- Back up traveling shows management team members when out of office
- Open and process Purchase Orders
- Define and set up new vendors and part-timers
- Attend pre and post show meetings for job sign off
- Finalization of timesheets and tracking project related hours post-event
- Assist in completion of post-show reports
- Assist in completion and verification of deliverables, media, etc.
- Completion of expense reports and finalizing job related expenses
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
