Procurement Coordinator

Spokane, WA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $74,686.00 - $100,087.00

Work Schedule

Standard Hours

Day Shifts

Benefits

Dental Insurance

Employee assistance program

Health Insurance

Life insurance

Paid Time Off

Retirement Plan

Vision Insurance

Job Description

Spokane Transit is a leading public transportation provider serving Spokane County. Committed to enhancing mobility and accessibility, Spokane Transit plays a vital role in the community by offering comprehensive transit services that address the diverse transportation needs of residents. The organization is currently driving forward a dynamic and ambitious 10-year strategic plan, Connect 2035, which aims to maintain, improve, and significantly expand transit services throughout Spokane County. This plan is focused on adapting to the growth and evolving transportation demands of the community, ensuring sustainable and efficient travel options for all citizens. Spokane Transit prides itself on a collaborative work environment where a small, dedicated Purchasing department handles a wide array of procurement and supply chain activities critical to the agency's success. The department is seeking an Experienced Procurement Coordinator to join their team. This role is essential for supporting Spokane Transit's operational goals by managing the procurement of materials, services, and equipment essential for daily operations and long-term initiatives. The Procurement Coordinator will function as a self-starter and team player with a solid understanding of purchasing policies, contract management, inventory control, and vendor negotiation. Reporting into the Purchasing department, the individual will take charge of coordinating the acquisition of supplies, finished goods, capital improvements, and contract services while ensuring compliance with statutory and internal policies. Job responsibilities include developing purchasing policies, investigating cost-saving opportunities through system changes, managing inventory systems, preparing bid requests, evaluating suppliers, and maintaining detailed purchasing records. This role requires proficiency in Microsoft Office, strong analytical skills to conduct cost-benefit analyses, and the ability to effectively collaborate with multiple departments. The position demands physical ability to handle materials and move objects up to 50 pounds occasionally, as well as strong communication skills to interact confidently with vendors and project teams. Spokane Transit offers a full-time career opportunity with a competitive salary ranging from $74,686 to $100,087 annually, depending on experience and qualifications. Employees benefit from an excellent benefits package that includes medical, dental, and vision plans, retirement options, paid time off, and additional perks such as free bus passes and flexible scheduling. This is an excellent opportunity for procurement professionals seeking to contribute to a forward-thinking agency focused on community growth and sustainable transit solutions.

Job Requirements

Bachelor's degree in business, accounting or public administration or equivalent experience
Minimum of three years procurement and contract management experience
Proficient in Microsoft Office
Ability to handle and move materials up to 50 pounds
Strong verbal and written communication skills
Ability to work both independently and collaboratively
Knowledge of inventory control and purchasing best practices

Job Qualifications

Bachelor's degree in business, accounting, or public administration with emphasis in purchasing or materials management preferred
Three years related work experience including procurement, contract management, specification preparation, inventory control and employee supervision
Experience with purchasing policies and procedures
Strong analytical and communication skills
Proficiency within Microsoft Office environment
Ability to work independently and as part of a team
Knowledge of inventory management systems
Physical ability to handle materials and move objects up to 50 pounds

Job Duties

Coordinate and manage purchase of materials, finished products, supplies, capital improvements and equipment, and contract services for Spokane Transit
Assist in the development of purchasing policies and procedures in accordance with statutory requirements and good business practices
Investigate new products and systems and conduct cost-of-work analysis to evaluate potential savings through change of systems and equipment
Prepare and issue Requests for Proposals (RFP's) and Invitation for Bids (IFB's)
Review scopes of work and general bid specifications, conduct pre-bid interviews and analyze quotations and/or proposals
Evaluate and recommend the selection of suppliers
Maintain a system of inventory management including oversight and development of inventory classifications, maintaining minimum stock levels and inventory balance, establishing stock and parts identification system, issuance of materials from stock to user departments, and periodic cycle counting
Assist with preparing departmental budget, managing approved funds, and maintaining all purchasing records, data, and information to include purchase and price records, parts history, stock consumption records, bid specification files, materials and standards specification files, catalog files, and other records