Private Events Planner

Johns Creek, GA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $24.00 - $35.25

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee Discounts

flexible schedule

Job Description

The Gathering Spot is a premier private social club and event venue known for its vibrant community and outstanding facilities. Located in a bustling urban center, The Gathering Spot offers a unique space dedicated to fostering connections, collaboration, and celebration. With a diverse range of private events, meetings, and special gatherings, this establishment prides itself on delivering exceptional client experiences and seamless event execution. The venue is equipped with state-of-the-art amenities and is staffed by a professional team dedicated to creating memorable and successful events. The Gathering Spot fosters an inclusive and welcoming environment that values diversity, equality, and excellence in service.

The Private Events Planner at The Gathering Spot plays a pivotal role in the success of all private events hosted at the venue. This professional serves as the lead coordinator, liaising directly with clients to ensure every aspect of event planning and execution meets the highest standards. The role demands excellent communication skills, a positive and proactive attitude, and exceptional organizational abilities. The Private Events Planner is responsible for coordinating all logistics related to conferences, meetings, and special events, including venue tours, vendor coordination, and day-of-event management. This position requires both interpersonal skills to engage effectively with clients and internal teams and technical skills to manage bookings and monitor event expenses using the club's management system, Northstar.

Beyond just logistical planning, the Private Events Planner acts as the primary point of contact for clients from the initial consultation through to the event's conclusion. This includes conducting pre-event site visits, managing client communications via phone, email, and in-person meetings, and overseeing the smooth implementation of each event. Additionally, the planner is cross-trained to sell and book conference rooms and private events, contributing to the club’s revenue goals. Attention to detail is critical, as the role entails tracking event expenses and sometimes overseeing billing and payment processes. Flexibility and adaptability are essential attributes, as the planner must manage multiple client expectations and be prepared to work unconventional hours, including late nights, early mornings, weekends, and holidays. Overall, the position offers an exciting opportunity for those passionate about event planning and customer service to thrive in a dynamic, fast-paced environment that values dedication, creativity, and excellence in event management.

Job Requirements

A high school diploma and four years of experience in planning, coordinating and conducting special events, or a Bachelor's degree preferred
Sales experience preferred but not required
Proficient in Microsoft Office applications and word processing, spreadsheets, database, presentation, internet software
Experience in PR, events, convention services strongly preferred
Excellent interpersonal, verbal and written communication skills
Ability to communicate effectively at all levels both internally and externally
Able to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure
Able to work indoors and outdoors, lift and perform long periods of walking and standing for extended periods of time
Able to balance internal priorities with client expectations
Able to work late nights, early mornings, weekends and holidays

Job Qualifications

High school diploma
Four years of experience in planning, coordinating and conducting special events
Bachelor’s degree preferred
Sales experience preferred
Proficient in Microsoft Office applications and word processing, spreadsheets, database, presentation, internet software
Experience in PR, events, convention services strongly preferred
Excellent interpersonal, verbal and written communication skills
Ability to communicate effectively at all levels both internally and externally
Able to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure
Able to balance internal priorities with client expectations

Job Duties

Coordinates the logistics necessary to plan and execute conferences, meetings, and various types of special events
Interfaces with clients to plan events, and oversees their implementation
Conducts pre-event site/venue tours with potential clients
Acts as a primary day-of-event representative to the client before, during, and after event
Liaise with internal departments, outside vendors and any additional parties to ensure the success of the event
Cross trained to sell and book conference rooms and private events through the club's management system, Northstar
Tracks and monitors event expenses
may oversee event billing and payment processes
Performs other related responsibilities as required