Premium Event Sales Coordinator (ON-SITE)

Legends is a comprehensive agency specializing in delivering innovative solutions for iconic brands across various industries including professional sports, collegiate athletics, attractions, entertainment, international markets, and conventions. With a global reach and a holistic approach, Legends operates through its three core service divisions: Global Planning, Global Sales, and Hospitality. The company prides itself on its deep expertise and over 300 years of collective leadership experience in sales, sponsorship, analytics and valuation, hospitality, and operations. This expertise enables Legends to create tailored solutions that align with the unique needs of its partners and clients, fostering legendary experiences and successful outcomes. Known for its collaborative culture and dedication to excellence, Legends is committed to fostering a positive, team-focused work environment where the talents and contributions of every employee are valued and encouraged. Joining this dynamic company means becoming part of a team passionate about delivering top-tier service and innovative event solutions that uphold the highest standards of quality and client satisfaction.

The Premium Event Sales Coordinator role based at Doak Campbell Stadium is an exciting opportunity for a detail-oriented and proactive individual to play a vital role in the success of private events hosted by Legends. This position primarily involves assisting clients throughout the booking process of private events, coordinating logistics, supporting the Senior Premium Events & Sales Manager, and collaborating with the sales team to ensure the seamless execution of event-planning activities. The coordinator will be responsible for organizing, planning, and executing events, sales activities, and marketing operations, requiring a high level of professionalism and a positive, team-oriented mindset. This role offers a unique chance to work in a fast-paced environment at one of Florida State University's premier venues, providing invaluable experience within events management in the sports and entertainment industry.

The Premium Event Sales Coordinator will interact closely with internal departments and stadium management to ensure all facets of each event run smoothly and on schedule. Responsibilities include maintaining CRM systems such as Tripleseat to keep accurate records of client details and event schedules, designing room layouts and diagrams, coordinating vendor and catering arrangements, and managing event budgets to keep expenses within approved limits. On event days, the coordinator is expected to provide operational support to oversee the successful delivery of the event as planned, serving as the primary contact to handle any last-minute client requests or changes. The role also includes preparation of banquet event orders (BEO) and run-of-show documents to inform all relevant departments, along with producing branded event signage and managing various office administrative tasks related to invoicing, budgeting, and expense tracking.

Candidates for this role must exhibit excellent interpersonal and communication skills, proficiency in Microsoft Office and Adobe software, and the capacity to multitask efficiently across multiple ongoing projects. Flexibility is essential as work hours will frequently extend into nights, weekends, and holidays to meet the demands of event scheduling. The ideal candidate is someone who can work independently while also thriving in a collaborative team setting, maintaining confidentiality, and balancing internal priorities with client expectations. Working at Legends as a Premium Event Sales Coordinator is both a rewarding and dynamic experience that offers professional growth opportunities while contributing to memorable, high-profile event experiences in the sports and entertainment domain.