Positions Available - Event Coordinator

AtlasIED is a leading innovator in the audio communication industry, dedicated to transforming the way people connect, communicate, and engage through cutting-edge audio solutions. Headquartered in the vibrant city of Phoenix, Arizona, AtlasIED has a strong national and global presence, recognized for delivering products that enhance collaboration, engagement, and safety for facilities of all sizes. The company prides itself on its commitment to innovation, diversity, and inclusion, fostering a workplace where employees from varied backgrounds can thrive and contribute unique talents. As a part of MiTek, AtlasIED continues to advance audio technologies that help organizations connect more effectively, amplify experiences, and maintain safe, secure environments.

The Tradeshow Logistics and Event Coordinator position at AtlasIED is based in their Phoenix, AZ facility and plays a crucial role in the creative support and coordination of tradeshows and events. This role is vital in ensuring that attendees have a high-quality and memorable customer experience at every event. The coordinator is responsible for maintaining the event calendar, managing tradeshow stock inventory, supporting booth design teams, and overseeing promotional items and collateral. This position also involves active participation in the building, setup, and staffing of AtlasIED show booths when required.

The coordinator ensures that tradeshow and event inventory is meticulously maintained, replaced, and upgraded as needed. They manage timely shipping, delivery confirmation, and return logistics of event materials. The role requires diligent tracking of expenses to assure all event-related costs are documented and controlled within budget. Moreover, the coordinator assists in planning AtlasIED-hosted regional events, such as customer appreciation gatherings, and supports the marketing department with various activities to bolster brand presence and event impact.

This role demands a creative mindset to contribute to booth design, layout, graphics, and product placement, optimizing customer interaction and flow. The coordinator researches current tradeshow trends and booth design ideas to recommend modern and efficient layouts that engage visitors effectively. They are also tasked with managing inventory of promotional giveaways, flyers, and banners to ensure adequate supplies are available for every event.

Logistical expertise is essential as the coordinator orders booth-related products, including company and third-party items, and manages utilities, carpeting, supplies, and labor involved in booth setup and installation. Working closely with the event team, they keep all members informed of deadlines and important milestones. Responsibilities extend to physically loading and unloading event equipment, representing AtlasIED professionally onsite, and capturing photography or video content for marketing usage.

Coordination with marketing team members is a key aspect, aligning event promotion through digital and physical marketing channels to maximize reach and engagement. The coordinator handles additional event requirements such as security, equipment rentals, catering, and shipping, using detailed checklists to ensure no aspect is overlooked.

This position also involves strategic collaboration, budgeting, contract negotiation, venue planning, and managing vendor, sponsor, and guest registrations. The coordinator contributes to event smooth operation, health and safety compliance, and broad marketing support, all oriented toward creating impactful, seamless events that advance AtlasIED's mission.

Overall, the Tradeshow Logistics and Event Coordinator role at AtlasIED offers a dynamic, fast-paced work environment at the intersection of creativity, logistics, and marketing, empowering the individual to shape the company's customer experiences and brand presence at industry events.