Physician & Engagement Event Coordinator (Remote)

Albany, NY, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $63,000.00 - $75,000.00

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee wellness programs

Job Description

AngioDynamics is a globally recognized leader in the development and provision of innovative medical devices that significantly improve patient care and clinical outcomes. Renowned for its commitment to disruptive technologies and groundbreaking solutions, AngioDynamics serves healthcare providers worldwide by addressing unmet patient needs with the highest standards of quality, operational excellence, and relentless innovation. The company’s portfolio spans a variety of medical disciplines, with a strong focus on vascular access, peripheral vascular disease, oncology, and surgical specialties. With decades of expertise, AngioDynamics is dedicated to empowering healthcare professionals by delivering superior technologies and comprehensive support that enhance clinical efficiency and patient safety. The organization prides itself on fostering a workplace culture that promotes continuous learning and professional growth, offering employees thorough training and development opportunities to become the best and brightest in the medical device industry.

The Physician & Engagement Event Coordinator at AngioDynamics plays a vital role in orchestrating smooth and compliant experiences for healthcare professionals involved in a wide range of company-supported medical activities. This full-time position involves meticulous planning, coordination, and management of physician travel alongside the logistics for medical education events, advisory boards, and clinical engagements. The Coordinator functions as a critical liaison between physicians and multiple internal departments—including Clinical and Medical Affairs, Marketing, Compliance, and Finance—to ensure alignment of event objectives with regulatory and policy requirements. Exceptional attention to detail, excellent communication abilities, and proficient multi-tasking in a fast-paced environment are essential for success in this role.

Additionally, the role demands compliance with federal and state transparency mandates such as the Sunshine Act and adherence to industry ethical guidelines, including the AdvaMed Code of Ethics. The Coordinator manages all associated documentation with integrity, ensuring accuracy for audit and reporting purposes and collaborating closely with Compliance teams to maintain alignment with fair market value (FMV) standards. Beyond logistics, this position involves providing top-tier customer service to physicians, efficiently handling travel and event inquiries, and supporting internal team projects. The Coordinator also utilizes sophisticated software platforms like Concur, Salesforce.com, and Microsoft Office to streamline scheduling, expense tracking, and detailed reporting. This role’s operational scope includes clinical navigator coordination and supporting continuous improvement initiatives following event completion. AngioDynamics offers a comprehensive benefits package aimed at supporting the overall health and wellness of employees and their families, making this an attractive opportunity for dedicated professionals in event coordination and healthcare logistics.

Job Requirements

Bachelor's level of degree in Business Administration Hospitality Management or related field of study
3 years of demonstrated experience in event coordination travel management or healthcare industry logistics
Excellent organizational skills and attention to detail
Strong knowledge of compliance requirements for physician interactions including Sunshine Act AdvaMed and other related requirements
Proficiency in Microsoft Office and travel management platforms such as Concur
Exceptional interpersonal skills
Strong communication skills both written and verbal
Ability to effectively communicate both internally and externally
Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals
Ability to write routine reports and correspondence

Job Qualifications

Bachelor's level of degree in Business Administration Hospitality Management or related field of study
3 years of demonstrated experience in event coordination travel management or healthcare industry logistics
Excellent organizational skills and attention to detail
Strong knowledge of compliance requirements for physician interactions including Sunshine Act AdvaMed and other related requirements
Proficient in Microsoft Office and travel management platforms such as Concur
Exceptional interpersonal skills
Strong communication skills both written and verbal
Ability to effectively communicate both internally and externally
Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals
Ability to write routine reports and correspondence

Job Duties

Coordinate travel arrangements for physicians attending company-sponsored events including flights accommodations ground transportation and itineraries
Manage event logistics such as venue selection catering audiovisual setup and onsite support for medical education programs advisory boards and conferences
Ensure compliance with Sunshine Act AdvaMed Code of Ethics and internal policies regarding physician interactions and expense reporting
Collaborate with internal teams including Clinical and Medical Affairs Marketing Compliance and Finance to align event objectives and budgets
Support internal teams with tasks administrative needs and projects as assigned
Maintain accurate records of physician engagement travel expenses and event documentation for audit and reporting purposes
Serve as primary point of contact for physicians regarding travel and event details providing exceptional customer service timely communication and support as required