Personal Executive Assistant

Smart IT Services is a rapidly growing technology company located in Utica, MI, renowned for its energetic and collaborative culture that drives innovative IT service delivery. As a modern tech enterprise operating under the Entrepreneurial Operating System (EOS), Smart IT Services emphasizes clear structure, team alignment, and entrepreneurial thinking, fostering autonomy and personal growth. The company values dedication, creativity, and loyalty, maintaining an environment where ideas move quickly and results are paramount. Smart IT Services is committed to providing cutting-edge technology solutions and exceptional client service, positioning itself as an industry leader while encouraging a dynamic workplace that supports development and innovation.

The role of Personal and Executive Assistant to the CEO at Smart IT Services blends high-level executive support with technical coordination and event planning responsibilities. This full-time position, based in Utica with some hybrid flexibility, requires an exceptionally organized, tech-savvy individual who excels in a fast-paced and innovative setting. The successful candidate will act as the primary support to the CEO and founder, managing both business and personal administrative duties with precision and professionalism. Key responsibilities include managing the CEO's calendar, coordinating meetings and travel, facilitating communications with vendors and clients, and taking detailed meeting notes that facilitate effective follow-up. A strong expertise in Microsoft Office 365, including Outlook, Teams, Word, Excel, and PowerPoint, is essential, as is proficiency in leveraging AI tools to streamline workflow and improve productivity.

This position demands a proactive, self-motivated professional who can work independently and collaboratively within a team while maintaining discretion and handling confidential information with integrity. The ideal candidate will have the ability to multitask effectively, prioritize workloads, and remain calm under pressure. Besides traditional executive assistant functions, the role offers the opportunity to support special projects and contribute creatively to problem-solving, helping keep the CEO’s operations and personal commitments running seamlessly. Working at Smart IT Services means joining a fast-scaling company with strong growth prospects, where ambition and initiative are rewarded, and where you can truly make an impact alongside visionary leadership.