Personal Executive Assistant

Smart IT Services is a rapidly growing technology company based in Utica, MI, known for its modern, energetic, and collaborative approach to delivering IT services. Utilizing the Entrepreneurial Operating System (EOS), Smart IT Services provides clear structure and alignment across its teams while promoting entrepreneurial thinking, autonomy, and personal growth. This company prides itself on dedication, creativity, and loyalty, fostering an environment where ideas move fast and results truly matter. As a tech-forward organization, Smart IT Services is committed to innovation and excellence in the IT service industry, making it a highly attractive workplace for driven professionals passionate about technology and growth.

This full-time position of Personal and Executive Assistant to the CEO offers a unique opportunity to work closely with a dynamic and visionary leader. The role involves a blend of high-level executive support, technical coordination, event planning, and day-to-day administrative excellence. Candidates will provide proactive administrative and personal assistance directly to the CEO and founder of Smart IT Services. The role is based in Utica, MI, and offers a primarily in-person work environment with some hybrid flexibility, accommodating a balance between office presence and remote work.

As the CEO's right hand, the Personal and Executive Assistant will manage calendars, appointments, and business and personal errands with precision, ensuring the CEO’s day runs smoothly and efficiently. The role also requires coordinating internal and external meetings, events, and travel logistics, demonstrating superior organizational skills and attention to detail. Additionally, the assistant will take accurate meeting notes to facilitate effective follow-ups and task tracking. Essential to this position is expertise with Microsoft Office 365 tools—including Outlook, Teams, Word, Excel, and PowerPoint—and comfort with emerging AI tools to streamline workflows and boost productivity.

The assistant will act as the primary communicator with vendors, clients, and team members on behalf of the CEO while handling sensitive and confidential information with the utmost integrity and professionalism. This role requires a person who can collaborate well within the team yet manage tasks independently with minimal supervision. The capable assistant will support special projects, creatively solve problems, and help maintain the seamless operation of the CEO’s responsibilities. This position is ideal for a self-starter who thrives in fast-paced, innovative environments and is eager to contribute to the company’s ongoing success and growth.