Job Overview
Employment Type
Part-time
Work Schedule
Standard Hours
Day Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401k plan
Paid Time Off
Job Description
Vista Consulting Services is a professional service company dedicated to providing exceptional consulting solutions to a broad spectrum of clients. With a commitment to excellence and client satisfaction, Vista Consulting Services has built a reputation for reliability, expertise, and a client-focused approach. As a growing business in the consulting sector, the company values professionalism and efficiency in everyday operations, aiming to support its team members with a dynamic and nurturing work environment. Vista Consulting Services operates within a modern office setting, embracing technology and best practices to facilitate everyday tasks, ensuring smooth communication both internally and with clients.
The front office worker position at Vista Consulting Services is a critical role designed for a highly organized, self-motivated individual who thrives in a busy office environment. The role primarily focuses on performing a variety of administrative and clerical duties essential for the daily functions of the office. This position plays a key role in ensuring that all front office activities are handled efficiently and professionally, from answering telephones and greeting visitors to sorting mail and handling basic bookkeeping tasks.
This part-time role requires working Wednesdays, Thursdays, and Fridays from 8 a.m. to 5 p.m., offering flexibility for individuals seeking a position that balances professionalism with work-life harmony. The candidate will be expected to interact pleasantly and professionally with clients and staff alike, utilizing strong communication skills and an approachable demeanor. Multi-tasking abilities and organizational skills are vital for success in this role, as is a solid understanding of office administration procedures including filing, record keeping, and the use of office technologies such as PBX phone systems, photocopiers, and fax machines.
In addition to administrative responsibilities, the front office worker will perform light accounting duties like managing deposits and working with QuickBooks, which is considered a plus. The use of Microsoft Office applications such as Word and Excel is fundamental, and the ability to create templates and manage calendars is essential for maintaining office order and supporting staff effectively. This position also requires the physical capability to occasionally lift up to 25 pounds, supporting various office functions like mail processing and supply management.
Vista Consulting Services offers a competitive benefits package, including medical, dental, and vision insurance, and an individual contribution 401K plan, reflecting the company's commitment to the well-being and financial security of its employees. This role is an excellent opportunity for candidates looking to engage in a professional environment where their skills in communication, administration, and organization will be highly valued and developed.
The front office worker position at Vista Consulting Services is a critical role designed for a highly organized, self-motivated individual who thrives in a busy office environment. The role primarily focuses on performing a variety of administrative and clerical duties essential for the daily functions of the office. This position plays a key role in ensuring that all front office activities are handled efficiently and professionally, from answering telephones and greeting visitors to sorting mail and handling basic bookkeeping tasks.
This part-time role requires working Wednesdays, Thursdays, and Fridays from 8 a.m. to 5 p.m., offering flexibility for individuals seeking a position that balances professionalism with work-life harmony. The candidate will be expected to interact pleasantly and professionally with clients and staff alike, utilizing strong communication skills and an approachable demeanor. Multi-tasking abilities and organizational skills are vital for success in this role, as is a solid understanding of office administration procedures including filing, record keeping, and the use of office technologies such as PBX phone systems, photocopiers, and fax machines.
In addition to administrative responsibilities, the front office worker will perform light accounting duties like managing deposits and working with QuickBooks, which is considered a plus. The use of Microsoft Office applications such as Word and Excel is fundamental, and the ability to create templates and manage calendars is essential for maintaining office order and supporting staff effectively. This position also requires the physical capability to occasionally lift up to 25 pounds, supporting various office functions like mail processing and supply management.
Vista Consulting Services offers a competitive benefits package, including medical, dental, and vision insurance, and an individual contribution 401K plan, reflecting the company's commitment to the well-being and financial security of its employees. This role is an excellent opportunity for candidates looking to engage in a professional environment where their skills in communication, administration, and organization will be highly valued and developed.
Job Requirements
- high school diploma or relevant equivalent
- good understanding of office administration and basic bookkeeping practices
- superb written and verbal communication skills
- strong knowledge of MS Office programs
- QuickBooks knowledge a plus
- ability to operate standard office equipment including computers, phones, photocopiers, fax, and copy machines
- ability to lift 25 pounds occasionally
- availability to work part time on Wednesdays, Thursdays, and Fridays from 8 a.m. to 5 p.m.
- ability to work in a professional office environment
Job Qualifications
- high school diploma or relevant equivalent
- strong written and verbal communication skills
- good understanding of office administration
- knowledge of basic bookkeeping practices
- proficiency in MS Office programs
- experience with QuickBooks is a plus
- ability to multi-task
- good organizational skills
- experience operating standard office equipment
Job Duties
- interact on the phone and in person in a professional and pleasant manner
- operate PBX or multi-line telephone system to answer incoming calls and direct callers to appropriate personnel
- process mail to correct recipients
- track and create a list of needed office supplies
- maintain records and files as needed
- assist staff with other administrative functions
- perform light accounting duties including deposits
- schedule and make appointments
- create templates in Word and Excel documents
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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