part time receptionist

Fort Wayne, IN, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $12.00 - $16.00

Work Schedule

Flexible

Benefits

flexible schedule

competitive hourly wage

opportunity for skill development

Positive work environment

In-person work experience

Job Description

Our company is a vibrant and growing office environment dedicated to maintaining professional and seamless operations while providing exceptional customer service to all visitors, clients, and staff. We pride ourselves on creating a welcoming atmosphere that fosters positive interactions and supports the efficient running of daily business activities. As a part-time role, this position offers flexibility that suits those looking to balance work with other commitments yet still contribute meaningfully to the organization's success. Whether interacting face-to-face or managing backend administrative processes, every task carried out by our receptionist is vital to enhancing the workplace's overall experience.

The Part-Time Receptionist position is designed for an energetic and detail-oriented individual who thrives in dynamic settings and possesses strong organizational and communication skills. This role serves as the first point of contact for visitors and clients, embodying the company's brand through professionalism and warmth while ensuring smooth front desk operations. Responsibilities include greeting guests, managing multi-line phone systems, scheduling appointments, and supporting various administrative functions such as data entry, document organization, and basic bookkeeping. Additionally, the ideal candidate will be proactive in handling clerical duties and assisting with office management tasks, contributing to a productive and orderly work environment.

As this role requires working closely with different departments and occasionally managing sensitive information, discretion and professionalism are paramount. The candidate should also be comfortable using office software like Microsoft Office Suite, Google Workspace, and QuickBooks or similar bookkeeping tools. Bilingual skills are considered highly advantageous, enabling better service to a diverse client base. This role not only supports the immediate administrative needs of the office but also provides valuable experience that can serve as a stepping stone for career growth in office management or administrative support fields.

Offering an hourly wage ranging from $12.00 to $16.00, this part-time position is ideal for individuals eager to hone their office management talents, gain meaningful experience, and play a key role in creating an organized, welcoming office atmosphere. The role is based in-person, ensuring direct engagement with teams and visitors, which helps build strong interpersonal connections and enhances everyday office operations.

Job Requirements

Proven experience in office management or administrative support roles with strong clerical skills
Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills
Familiarity with multi-line phone systems and phone etiquette to handle inquiries professionally
Bilingual abilities are highly desirable to serve diverse client needs effectively
Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively in a part-time schedule
Previous experience as a receptionist or in customer service roles such as dental or medical receptionist is preferred
Knowledge of bookkeeping software like QuickBooks is a plus for handling basic financial tasks
Personal assistant experience or calendar management skills will be considered advantageous

Job Qualifications

Proven experience in office management or administrative support roles with strong clerical skills
Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills
Familiarity with multi-line phone systems and phone etiquette to handle inquiries professionally
Bilingual abilities are highly desirable to serve diverse client needs effectively
Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively in a part-time schedule
Previous experience as a receptionist or in customer service roles such as dental or medical receptionist is preferred
Knowledge of bookkeeping software like QuickBooks is a plus for handling basic financial tasks
Personal assistant experience or calendar management skills will be considered advantageous

Job Duties

Greet visitors, clients, and vendors with professionalism and warmth, ensuring they feel welcomed and attended to promptly
Manage multi-line phone systems, directing calls efficiently and courteously while providing exceptional customer support
Handle front desk responsibilities including scheduling appointments, maintaining visitor logs, and managing incoming correspondence
Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to update records accurately
Maintain filing systems, organize documents, and ensure all paperwork is properly stored and easily accessible
Support office management activities such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar tools
Assist with clerical duties like proofreading documents, managing email correspondence, and supporting administrative projects as needed