Part-time Office Coordinator

WSP USA is the U.S. operating company of WSP, a global leader in engineering and professional services. With a workforce exceeding 15,000 employees spread across more than 300 offices in the United States, WSP is dedicated to delivering innovative solutions in sectors including buildings, transportation, energy, water, and environment. Known for its commitment to community-oriented projects, the firm mobilizes engineers, planners, technical experts, strategic advisors, and construction management professionals to support the prosperity and sustainability of local communities. WSP fosters a flexible and agile workplace environment to meet diverse client needs while ensuring employee wellbeing through comprehensive benefits packages that include medical, dental, vision, disability, life insurance, and retirement savings plans.

The part-time Office Coordinator role based in the Tallahassee, FL office positions you as a pivotal member of Team 6 within a growing organization focused on addressing and exceeding client expectations. This position emphasizes providing essential administrative and operational support that directly impacts project efficiency and team collaboration. Key responsibilities include managing scheduling and coordination of team meetings, client interactions, and project-related activities, ensuring seamless communication and follow-up. You will oversee general office administration such as maintaining office upkeep, liaising with building management to resolve maintenance issues, and managing access to building and parking facilities.

In the role, you will serve as the first point of contact by answering calls, greeting guests, handling mail and package distribution, and assisting with logistical arrangements including catering, travel, and audiovisual support during meetings. The role requires active involvement in the onboarding process for new hires, helping with completion of necessary documentation like I-9 forms, coordinating new employee equipment setup with IT, and managing the return of assets from exiting employees. Besides operational duties, you will coordinate onsite training and safety programs, maintain compliance with office safety standards, and support project management tasks by tracking contracts, project plans, and contributing to quality assurance efforts. Additional responsibilities may involve financial reporting assistance, marketing support for RFP tracking, invoice processing, and functioning as an onsite liaison for IT issue resolution.

This position demands a self-motivated individual capable of independently managing multiple assignments in a dynamic environment requiring high attention to detail, discretion, and professionalism. Competency in Microsoft Office, particularly Excel, Word, and PowerPoint, is essential to fulfill the role’s administrative and reporting functions effectively. The ideal candidate balances technical skill sets with strong interpersonal and communication skills, exhibiting a proactive approach to anticipate and meet the needs of both staff and clients. By joining WSP, you become part of a globally recognized firm where your contributions help shape and deliver meaningful projects that advance community infrastructure and environmental standards. The role offers a unique opportunity to develop your career within a supportive and values-driven workplace that prizes innovation, teamwork, and ethical conduct.