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Job Overview
Employment Type
Part-time
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
retirement savings plan
Paid Time Off
Job Description
WSP USA is the U.S. operating company of WSP, a global leader in engineering and professional services. With a workforce exceeding 15,000 employees spread across more than 300 offices in the United States, WSP is dedicated to delivering innovative solutions in sectors including buildings, transportation, energy, water, and environment. Known for its commitment to community-oriented projects, the firm mobilizes engineers, planners, technical experts, strategic advisors, and construction management professionals to support the prosperity and sustainability of local communities. WSP fosters a flexible and agile workplace environment to meet diverse client needs while ensuring employee wellbeing through comprehensive benefits packages that... Show More
Job Requirements
- High school diploma or GED
- minimum 3 years of experience in administrative support
- associate’s degree can substitute for 1 year of experience
- ability to work independently with minimal supervision
- strong professionalism and positive attitude
- competent in Microsoft Office applications
- comfortable in a fast-paced environment
- excellent communication skills
- ability to prioritize tasks effectively
- team player mindset
- discretion and confidentiality
- technological skills for data management
- ethical decision-making
- commitment to workplace safety
- authorized to work in the United States
Job Qualifications
- High school diploma or GED
- 3+ years of administrative support experience or equivalent education
- proficient in Microsoft Office applications including Excel, Word, and PowerPoint
- strong written and verbal communication skills
- excellent interpersonal skills
- ability to work independently and as part of a team
- initiative-taking and self-starter
- attention to detail and ability to manage multiple tasks
- discretion and confidentiality
- technological proficiency for data entry and report creation
- understanding of workplace safety and adherence to company policies
Job Duties
- Provides administrative support to staff including scheduling meetings and drafting minutes
- coordinates office activities such as catering orders, meeting preparation, and on-site support
- manages general office administration including maintenance requests and building access cards
- serves as receptionist handling calls and welcoming guests
- processes incoming and outgoing mail and packages
- assists with ordering computers, accessories, supplies, and business cards
- supports new hire onboarding and coordinates IT equipment setup
- coordinates onsite training events and safety compliance programs
- tracks task orders, project contracts, and assists with quality assurance
- assists with financial reporting and marketing proposal tracking
- processes accounts payable and invoice submissions
- coordinates IT issue resolution and technical support on-site
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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