Part-Time Administrative Assistant

Dearborn, MI, USA|Onsite

Job Overview

Employment Type

Part-time

Compensation

Hourly

Range $20.00 - $23.00

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

flexible schedule

Job Description

Brightmont Academy is a distinguished group of accredited private schools specializing in providing one-to-one instruction for elementary, middle, and high school students. Established in 1999, Brightmont Academy has a legacy of supporting thousands of students across 20 campuses spread throughout Arizona, Colorado, Florida, Georgia, Illinois, Michigan, Minnesota, and Washington. Our educational approach is tailored, combining individualized teaching styles with an accredited curriculum that suits each student's unique learning needs. This customized learning experience is crafted to promote academic success and personal growth, recognizing factors such as anxiety, learning challenges, attention deficits, emotional or health concerns, and other special needs that students may face. The academy is committed to nurturing each student’s potential through trained instructors who employ a gradual release teaching technique, ensuring that students are guided at their own pace to achieve their fullest potential.

The role of the Part-Time Administrative Assistant at Brightmont Academy is pivotal in maintaining a well-organized and welcoming campus environment. This position requires a master multi-tasker who communicates effectively and maintains an upbeat, positive attitude. The Administrative Assistant is generally the first point of contact for visitors and callers, providing polite and professional assistance over the phone, email, and in-person interactions. As a vital support to the Campus Director, the assistant shoulders responsibility for all daily office tasks—including schedule maintenance, attendance tracking, and supporting student and teacher needs. A key part of this role is managing communications with prospective families and ensuring smooth operations throughout the academic day. Strong computer skills, particularly in Google applications and Excel, are essential for success. Individuals who thrive in this position are proactive, detail-oriented, and driven by a genuine desire to help others while contributing positively to the campus culture. This part-time opportunity not only offers a chance to work closely with a dedicated educational team but also to foster connections within a community passionate about individualized student success.

Job Requirements

Equivalent experience or Bachelor’s degree preferred
Regular and predictable attendance
Ability to work flexible schedule mornings through afternoons, Monday through Friday
Prior administrative experience
Excellent computer skills, particularly in Google and Excel
Excellent communication skills both on the phone and in-person
Desire to be proactive and create a positive experience for others
Poise under pressure

Job Qualifications

Equivalent experience or Bachelor’s degree preferred
Prior administrative experience
Excellent computer skills, particularly in Google and Excel
Excellent communication skills both on the phone and in-person
Desire to be proactive and create a positive experience for others
Poise under pressure

Job Duties

Receive incoming calls from prospective and current families helping accordingly, communicate messages to Campus Director for prompt follow-up
Answer questions politely and professionally, by phone and in person, in a positive, friendly, and solution-oriented manner
Manage prospective families information and contract renewals
Support new students and new teachers on their first days on campus
Assist with student lunch supervision and monitor student activity in the lounge, homework, and other group areas throughout the day
Provide real-time scheduling support updating changes, notifying teachers, arranging for substitute teachers, and notifying parents student tardiness
Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies
Support teachers with students course preparation and final record keeping
Coordinate special events and campus activities like the Graduation Ceremony
Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean
Be the point-of-contact for Maintenance, IT, and Registrar and other departments
Other duties may apply