Job Overview
Employment Type
Full-time
Compensation
Salary
Range $41,900.00 - $79,200.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
on-site parking
Job Description
George Mason University, located in Fairfax, VA, is a prominent public research institution known for its commitment to innovation, diversity, and academic excellence. The university is dedicated to providing a supportive and inclusive environment for students, staff, and faculty, offering a wide range of academic programs and cultural activities. Within the university, the College of Visual and Performing Arts plays a critical role by fostering creative expression and artistic education through its various departments and ensembles.
The Green Machine Ensembles, part of this college, are distinguished for delivering impactful and diverse performances that enhance the university's cultural presence on both national and international stages. This multidisciplinary program integrates students, community members, and professionals across various artistic disciplines including music, dance, drama, composition, visual arts, choreography, and more. The program is rooted in the values and ideals of George Mason University, emphasizing innovation, inclusivity, and artistic excellence.
The Operations Manager position is a full-time classified staff role based in Fairfax, VA, requiring on-site presence. This role is pivotal in ensuring the smooth and efficient operation of the Green Machine Ensembles by managing a wide array of administrative, financial, and logistical tasks. The position functions as the central coordinator supporting faculty, staff, and students associated with the ensembles.
Key responsibilities of the Operations Manager include overseeing daily office operations, managing communications, processing financial transactions, and maintaining shared spaces. The role demands a proactive approach to customer service, offering front-line support through handling inquiries from phone, email, and in-person interactions. Executive support is provided to the Director and senior leadership, including calendar management, communication assistance, and operational planning support.
This role also involves managing logistics such as rehearsal space reservations, ensemble travel arrangements, and adherence to university risk management and purchasing policies. The Operations Manager collaborates closely with various ensemble coordinators and senior staff members in budgeting, invoicing, contract preparation, and fundraising activities. Experience with financial software and maintaining department purchasing systems is essential.
Moreover, the position contributes to marketing and communications efforts by supporting social media engagement, managing departmental websites, coordinating announcements, and assisting with print materials. Occasional travel with ensembles is required to provide on-site operational support during events.
Flexibility is important as the typical workweek is Monday through Friday, 9:00 a.m. to 5:00 p.m., with additional availability needed for evening and weekend events tailored to the ensembles' schedules. The Operations Manager role includes comprehensive checks such as criminal background, financial background, and motor vehicle record reviews, reflecting the university's commitment to safety and compliance.
For candidates, this role offers a dynamic and enriching opportunity to contribute to a vibrant arts program within a leading educational institution. It is suited for individuals with strong organizational, communication, and customer service skills, who thrive in collaborative environments and are passionate about supporting artistic and educational initiatives.
The Green Machine Ensembles, part of this college, are distinguished for delivering impactful and diverse performances that enhance the university's cultural presence on both national and international stages. This multidisciplinary program integrates students, community members, and professionals across various artistic disciplines including music, dance, drama, composition, visual arts, choreography, and more. The program is rooted in the values and ideals of George Mason University, emphasizing innovation, inclusivity, and artistic excellence.
The Operations Manager position is a full-time classified staff role based in Fairfax, VA, requiring on-site presence. This role is pivotal in ensuring the smooth and efficient operation of the Green Machine Ensembles by managing a wide array of administrative, financial, and logistical tasks. The position functions as the central coordinator supporting faculty, staff, and students associated with the ensembles.
Key responsibilities of the Operations Manager include overseeing daily office operations, managing communications, processing financial transactions, and maintaining shared spaces. The role demands a proactive approach to customer service, offering front-line support through handling inquiries from phone, email, and in-person interactions. Executive support is provided to the Director and senior leadership, including calendar management, communication assistance, and operational planning support.
This role also involves managing logistics such as rehearsal space reservations, ensemble travel arrangements, and adherence to university risk management and purchasing policies. The Operations Manager collaborates closely with various ensemble coordinators and senior staff members in budgeting, invoicing, contract preparation, and fundraising activities. Experience with financial software and maintaining department purchasing systems is essential.
Moreover, the position contributes to marketing and communications efforts by supporting social media engagement, managing departmental websites, coordinating announcements, and assisting with print materials. Occasional travel with ensembles is required to provide on-site operational support during events.
Flexibility is important as the typical workweek is Monday through Friday, 9:00 a.m. to 5:00 p.m., with additional availability needed for evening and weekend events tailored to the ensembles' schedules. The Operations Manager role includes comprehensive checks such as criminal background, financial background, and motor vehicle record reviews, reflecting the university's commitment to safety and compliance.
For candidates, this role offers a dynamic and enriching opportunity to contribute to a vibrant arts program within a leading educational institution. It is suited for individuals with strong organizational, communication, and customer service skills, who thrive in collaborative environments and are passionate about supporting artistic and educational initiatives.
Job Requirements
- High school diploma or equivalent
- Typically 2-4 years as a general office administrator or manager
- Proficiency in Microsoft Office and Google suites
- Strong communication and organizational skills
- Ability to keep confidential information secure
- Competence in public relations and customer service philosophies
- Experience communicating with internal and external constituencies
- Proficiency with databases, event software, web, and desktop publishing programs
- Competence in proofreading and editing with attention to detail
- Valid driver’s license meeting university requirements
Job Qualifications
- High school diploma or equivalent
- Typically 2-4 years as a general office administrator or manager
- Proficiency in Microsoft Office and Google suites
- Strong communication and organizational skills
- Ability to keep confidential information secure
- Competence in public relations and customer service philosophies
- Experience communicating with internal and external constituencies
- Proficiency with databases, event software, web, and desktop publishing programs
- Competence in proofreading and editing with attention to detail
- Valid driver’s license meeting university requirements
- Bachelor’s degree or equivalent preferred
- Experience in higher education office administration preferred
- Knowledge or experience in performing arts, especially marching/pageantry arts or sports entertainment
- Experience with purchasing, state purchasing practices, and budget tracking
- Experience driving small vehicles like golf carts, vans, and box trucks preferred
- Digital photo editing skills helpful
- Knowledge of NCAA Division I athletics preferred
- Ability to work with diverse populations of artists, students, faculty, staff, and community members
Job Duties
- Provide customer service front-line support
- Work as an executive assistant managing the director's schedule and communications
- Assist senior and assistant directors with calendars, email, and software training
- Manage shared office spaces and maintenance requests
- Handle department purchasing and budget reconciliation
- Prepare invoices and contracts
- Manage department TouchNet stores and dues collection
- Coordinate fundraising activities and advisory council support
- Track shipments and deliveries
- Manage ensemble purchasing, scheduling, and travel arrangements
- Maintain inventory systems for department resources
- Liaise with risk management and safety offices
- Ensure compliance with laws and university policies
- Distribute and collect risk forms and waivers
- Support marketing and communications including social media, mailings, print materials, and website maintenance
- Coordinate internal and external communications and announcements
- Provide on-site operational support during ensemble events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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