Operations Coordinator

Tacoma, WA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $22.00 - $31.00

Work Schedule

Flexible

Benefits

Health Insurance

Paid Time Off

employee discount

Professional Development

Retirement Plan

employee recognition

Flexible Schedule

Job Description

Tosca is a distinguished company recognized for fostering a positive culture and commitment to sustainability, having been named to the Atlanta Journal Constitution's "Top Workplaces in Atlanta" for two consecutive years. This accolade reflects Tosca's dedication to creating a supportive and collaborative work environment where employees are encouraged to excel personally and professionally. The company operates with a clear mission that goes beyond business success, emphasizing the importance of being great people and serving a higher purpose, including initiatives to reduce food waste. Such a philosophy makes Tosca a rewarding place to work, offering opportunities for growth and development through... Show More

Job Requirements

1-3 years of experience in a service center/office role
Strong attention to detail and follow through required
Time management skills with the ability to multi task and meet deadlines
Working knowledge of shipping and receiving
Good planning and organizational skills
Well-developed and professional interpersonal and communication skills
Must be able to work with confidential information
Computer literacy, specifically MS Word and Excel
Ability to work occasional flexible hours and overtime based on company/volume needs
Bilingual in Spanish is strongly preferred
Ability to lift approximately 5-15 lbs

Job Qualifications

1-3 years of experience in a service center/office role
Strong attention to detail and follow through required
Time management skills with the ability to multi task and meet deadlines
Working knowledge of shipping and receiving
Good planning and organizational skills
Well-developed and professional interpersonal and communication skills
Must be able to work with confidential information
Computer literacy, specifically MS Word and Excel
Ability to work occasional flexible hours and overtime based on company/volume needs
Bilingual in Spanish is strongly preferred

Job Duties

Prepare team member hours and data input for accurate Tosca payroll submission
Perform final review of payroll hours for time card accuracy and submit to temp agencies for billing purposes
Track vacation time used by team members
Work with temporary staffing agencies or recruiters to schedule walk through interviews with Service Center Manager, coordinate orientations for both temp-to-hire candidates and direct hire Tosca team members
Maintain shift records to include production, shipping, receiving, quality
Responsible for ensuring successful shipping process - matching PO numbers to orders, working with drivers to take correct loads, making BOL's
Coordinate with service center supervisors to communicate any special loads or shipments needed, meet outbound shipping goals and report any inventory concerns to Tosca Customer Service/Transportation
Communicate with Tosca customer service and transportation to create a schedule for daily pickup and delivery
Use relevant systems to write, approve, and receive purchase orders. Submit invoices to accounting for payments
Track invoices and spending in spreadsheet to compare accuracy to end of month accounting close
Confirm proper completion of BOL and transportation paperwork and update into the appropriate Shipping system
Monitor Shipping and Receiving for timely service and inform management of any issues
Perform random quality inspections of loads and report to the team
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying
Meet and greet clients and visitors, send and receive mail packages
Schedule and coordinate meetings, interviews, lunches/deliveries and other office/service center events
Manage files, maintain hard copy and electronic files
Create and modify documents using Microsoft office
Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
Prepare business correspondences
mail, scan or fax documents
Maintain forms for the company and post materials on bulletin board
Support office housekeeping activities for general office and service center areas
Maintain a clean and safe work environment
Perform other related duties and assignments as required within the service center

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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