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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.25 - $24.56
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Flexible spending account
Tuition Reimbursement
Job Description
Worcester Polytechnic Institute (WPI) is a prestigious private research university located in Worcester, Massachusetts. Known for its strong emphasis on science, technology, engineering, and mathematics (STEM) education, WPI provides a unique project-based approach to learning that combines theory with real-world application. The institute boasts a vibrant, active, and diverse community comprised of extraordinary students, world-renowned faculty, and cutting-edge research facilities. WPI fosters a culture of creativity, collaboration, inclusion, and innovation, dedicated to developing problem-solving skills and preparing students to become leaders in their respective fields. The university is committed to maintaining a campus environment free of harassment and discrimination, actively... Show More
Job Requirements
- high school diploma or GED
- minimum 2 years of experience in an office setting or event planning
- strong written and oral communication skills
- analytical and critical thinking skills
- project and program management ability
- proficiency in Microsoft Office Suite including Excel Outlook PowerPoint and Word
- proficiency in Google Workspace
- experience with databases computer networks and systems
- experience with 25Live or equivalent event management software preferred
Job Qualifications
- high school diploma or GED
- minimum 2 years of experience in an office setting or event planning
- strong written and oral communication skills
- analytical and critical thinking skills
- project and program management ability
- proficiency in Microsoft Office Suite including Excel Outlook PowerPoint and Word
- proficiency in Google Workspace
- experience with databases computer networks and systems
- experience with 25Live or equivalent event management software preferred
Job Duties
- manage day-to-day student event requests ensuring efficient and equitable processing
- provide guidance on event policies and procedures
- process event correspondence via email meetings and phone
- manage incoming 25Live reservation requests
- process work orders for power banners and equipment or supply transportation
- gather post-event analysis budget recaps and participant feedback and incorporate findings into future planning
- serve as project manager for all events collaborating with multiple campus departments
- create event diagrams and assign resources for each event
- coordinate card access parking passes wireless passes and IT support for events
- communicate cost estimates to all clients
- serve as on-site support to ensure event planning and execution meets client expectations
- triage incoming correspondence to the office alias
- manage office purchasing
- assist with securing City of Worcester permits including Institute Park and Temporary Occupancy
- coordinate voluntary parking permits with Campus Police
- onboard and assist with student workers
- assist in the creation and implementation of office policies and procedures
- communicate updates changes and trainings for 25Live to the campus community
- develop and recommend new efficiency standards to enhance event scheduling productivity
- assist with editing and updating the office website using Drupal
- act as backup on committees and meetings as needed
- assist with data gathering and presentation preparations
- play an active role in commencement planning and exercises
- perform all other duties as assigned by the Director
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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