Office Services Coordinator

Philadelphia, PA, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $24.00 - $25.00

Benefits

competitive hourly wage

Professional work environment

Opportunities for growth and development

supportive team culture

standard business hours Monday through Friday

exposure to both administrative and hospitality functions

engaging and varied daily responsibilities

Job Description

The hiring company is a professional office focused on delivering comprehensive administrative and hospitality support within its daily operations. This organization places high importance on maintaining an efficient, welcoming, and well-organized work environment to ensure seamless office functionality. It operates Monday through Friday, offering an engaging work schedule that balances traditional business hours from 8:00am to 5:00pm or 8:30am to 5:30pm. The hourly wage for this position ranges from $24.00 to $25.00, reflecting a competitive salary within the administrative and hospitality support field.

The role being offered is that of an Administrative Assistant with a unique dual responsib... Show More

Job Requirements

high school diploma or equivalent required
1+ years of administrative or office support experience
proficiency in Microsoft Office Suite
comfortable using office technology and video conferencing tools
excellent written and verbal communication skills
highly organized, detail-oriented, and flexible
strong interpersonal skills
ability to lift up to 25 lbs

Job Qualifications

high school diploma or equivalent required
college degree preferred
1+ years of administrative or office support experience
proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint
comfortable using office technology and video conferencing tools
excellent written and verbal communication skills
highly organized, detail-oriented, and flexible
strong interpersonal skills and a client-focused mindset
ability to lift up to 25 lbs for supply stocking and office upkeep

Job Duties

support attorneys with calendar coordination, expense submissions, and timesheet entry
manage internal communication and maintain up-to-date administrative documentation
provide front desk coverage as needed, including greeting visitors and answering phones
maintain organized records and assist with general office coordination
prepare conference rooms for meetings, including AV setup and post-use cleanup
oversee kitchen maintenance such as loading/unloading dishwashers, ensuring utensil cleanliness, and refilling coffee stations
replenish supplies in restrooms, pantries, and office supply rooms
coordinate catering orders and setup for meetings and events
ensure guests receive a professional and friendly experience
maintain the appearance of shared spaces including lobbies and meeting areas
assist with special events ensuring seamless logistics and hospitality
coordinate with facilities and vendors for maintenance and office upkeep
perform minor office upkeep tasks such as picture hanging or restocking signage
monitor cleanliness standards and report issues as necessary
distribute incoming mail and packages, and manage outgoing mail processes
support records management including organizing and tracking off-site file storage

Job Location

You may be also interested in: