Office Service Representative I (Part-Time)
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $30,115.81 - $34,181.46
Work Schedule
Standard Hours
Benefits
Competitive Pay and Benefits
Comprehensive training and development programs
Positive work and client environment
employee discounts on entertainment, products, and services nationwide
Job Description
Our company is a well-established professional service provider specializing in comprehensive mailroom and administrative support for various corporate clients. We pride ourselves on delivering efficient, reliable, and customer-focused services that ensure smooth daily operations for the businesses we serve. Our operations include managing all aspects of mail handling, package dispatch, and interoffice correspondence for a diverse range of clients. We harness a team-oriented approach combined with the latest office technologies to provide consistent, quality service in a timely manner. Our commitment to excellence is reflected in the extensive training programs we offer our employees, which equip them to handle evolving... Show More
Job Requirements
- High school diploma or equivalent
- 0-1 year experience working in a mailroom or professional office environment
- Some knowledge of metering, weighing, logging and other shipping procedures preferred
- Some computer skills preferred
- Ability to perform routine functions of office equipment including fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding
- Excellent customer service skills
- Professional attitude and appearance
- Ability to work overtime and meet deadlines
Job Qualifications
- High school diploma or equivalent
- 0-1 year experience working in a mailroom or professional office environment
- Some knowledge of metering, weighing, logging and shipping procedures preferred
- Some computer skills preferred
- Ability to perform routine functions of office equipment including fax, scanner, metering, stamping, tracking systems, photocopying, color copying, and binding
- Excellent customer service skills
- Professional attitude and appearance
- Ability to work overtime and meet deadlines
Job Duties
- Insure total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships
- Receive, sort, and deliver all incoming mail and packages according to assigned floors and within established time frames
- Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled
- Package and process outgoing overnight items such as Federal Express and UPS to meet client and vendor deadlines
- Log and deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy/completeness
- Organize and distribute supplies to client employees as detailed in job requests
- Verify and log orders upon delivery
- Monitor inventory of copy supplies, stock paper, and toner and keep supply area neat
- Handle items for distribution to client employees, affiliates, or dealers
- Estimate runtime on small to medium photocopy jobs
- Check all copies for quality and accuracy
- Produce bound copies of work when requested
- Deliver and pick up copy jobs
- Provide minor maintenance of photocopy machines such as solving paper jams, placing service calls and routine cleanings
- Operate facsimile machines
- send and receive faxes
- keep complete and accurate logs of incoming and outgoing facsimiles
- Prepare monthly production and volume reports
- Perform other administrative duties such as inserting, copying, faxing as needed
- Set up and maintain client kitchen areas and conference rooms
- order food and make coffee
- Provide reception work including answering telephones, taking messages and greeting visitors
- Move boxes, supplies or furniture
- replace light bulbs
- Document scanning
- Prepare outgoing items for shipping
- Learn new features and functionalities of office equipment as introduced
- Additional duties as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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