Office Manager

St. Louis, MO, USA|Onsite

Job Overview

Employment Type

Part-time

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

flexible schedule

Employee events

Professional Development

Retirement Plan

Job Description

160over90 is an award-winning global marketing agency known for creating stronger human connections and memorable shared experiences. With a talented team of 800 thinkers, doers, and makers located across various cultural hubs worldwide, 160over90 delivers a full-service, channel-agnostic marketing approach. The agency possesses a deep understanding of the people, places, and properties that influence the conversations shaping tomorrow’s world. Their impressive client portfolio features leading brands such as AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon, and Visa. As part of the larger WME Group, 160over90 benefits from being integrated into a global representation business that houses... Show More

Job Requirements

Part time with flexible hours, ~30 hours/week
Benefit eligible
Monday - Thursday in office

Job Qualifications

Strong written and oral communication skills
Experience working with various teams and juggling concurrent work streams
Proficient in MS Office (Teams, Word, Excel, PowerPoint and Outlook)
Time management, prioritization and organization
Eye for hospitality and details that create an exceptional employee/guest experience
Detail-oriented and proactive
Professional demeanor

Job Duties

Provide reception/front desk support to welcome employees, clients and vendors into agency
Coordinate with office staff to secure and book conference rooms for high profile meetings or client visits
Sort inbound mail/packages and deliver to employees and prepare outgoing mail/packages, handle interoffice Campus Ship
Liaison with building/property management to coordinate custodial service, office maintenance, repairs and vendor visits
Manage and maintain building and security access systems
Alert agency staff for building-wide notifications including office closures, snow removal status, fire drills, power outages
Activate/deactivate security badges for new/leaving employees in partnership with HR
Serve as St. Louis representative for the Culture Committee including planning and executing events/initiatives
Keep building spaces neat, orderly and organized
Order/maintain inventory of office supplies
Serve as a liaison with WME Group facilities team, providing occupancy reports and ad hoc requests
Maintain office equipment and schedule maintenance/repairs
Partner with IT to troubleshoot A/V tech and conference room systems
Maintain kitchen, bar, soda fountain, draft beer, and coffee areas including cleaning and restocking
Order working meals and assist with conference room setup/tear down
Maintain shared budget tracker with finance leads
Provide receipts and prepare expense reports
Submit and approve building invoices
Maintain office seating chart and parking allocations
Coordinate and manage office moves
Assist with coordinating onboarding, badge/access, desk setup for new employees
Build relationships with agency teams across departments
Exude confidence and possess a go-getter attitude with zero ego

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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