Office Coordinator

Tampa, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $16.50 - $21.75

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

401(k) retirement plan

Professional development opportunities

Flexible work environment

Employee wellness programs

Job Description

HR Soul is a premier human resources consulting firm dedicated to enhancing the performance of individuals and enriching the soul of company culture. Their approach includes strategic planning with CEOs, partnering with HR leaders on critical projects, building high-performing teams, coaching, and recruiting talent that shapes the future of their clients' organizations. Their expertise lies in cultivating work environments that promote growth, efficiency, and cohesion across various industries, ensuring that every client's workforce reaches its fullest potential. HR Soul's commitment to diversity, equity, and inclusion is reflected in their broad encouragement of candidates from diverse backgrounds and their strict adherence to equal opportunity employment standards. They uphold transparency in all processes and respect the confidentiality and rights of applicants and employees alike throughout their partnerships.

The opportunity is with a highly respected investment and commercial real estate development organization located in Tampa. This multifaceted company operates a diverse portfolio that includes investment management, real estate development, brokerage, and family office solutions. The mission of this organization is to deliver seamless, high-quality support across all its business lines, making it a dynamic and multifaceted workplace. The role of Office Coordinator / Receptionist is a vital position that serves as the nerve center of this organization’s Tampa headquarters. It blends operational tasks with frontline customer service responsibilities, offering a unique intersection of people management, operations, and experiential engagement.

As the Office Coordinator / Receptionist, you will be more than just a front desk attendant; you will actively manage the flow of office operations and maintain an inviting atmosphere for employees, clients, and investors. This role demands a proactive individual who is motivated and intelligent, capable of handling multiple priorities with ease in a fast-paced environment. Your duties will encompass greeting visitors, managing communication channels, maintaining the workspace, overseeing logistical needs such as supply management and conference room coordination, and assisting with various administrative tasks including scheduling, expense reporting, and travel coordination. Beyond these responsibilities, you will coordinate vendor services, help plan internal events, and provide ad hoc support to ensure smooth office function and contribute to a collaborative, accountable team environment.

This position also offers an excellent entry point into a sophisticated, multi-entity organization where exposure across different functions and business operations can significantly enhance your foundational business skills. There is ample room for growth as the company expands, making it an ideal opportunity for someone who thrives in a role where detail orientation and operational impact are paramount, and who desires to be an essential part of daily organizational success.

Job Requirements

2-3 plus years of experience in a receptionist office coordinator or administrative role
High school diploma or equivalent required some college preferred
Proficient in Microsoft Office suite
Strong organizational and multitasking abilities
Excellent communication skills both verbal and written
Ability to handle confidential information with discretion
Comfortable working in a fast-paced environment
Willingness to take initiative and problem-solve independently
Ability to work collaboratively within a team environment

Job Qualifications

2-3 plus years of experience in a receptionist office coordinator or administrative role
Highly organized with strong attention to detail and follow-through
Personable professional and confident interacting with a variety of stakeholders
Comfortable managing multiple priorities in a fast-paced environment
Proficient in Microsoft Office quick to learn new systems and tools
Self-starter who takes initiative and looks for ways to improve processes
Team-oriented with a low-ego high-accountability mindset
Strong communication skills both written and verbal
Ability to maintain strict confidentiality at all times

Job Duties

Serve as the first point of contact greeting visitors clients and partners with professionalism and warmth
Manage incoming calls and direct them efficiently
Maintain a polished organized and welcoming office environment
Oversee day-to-day office needs including supplies kitchens conference rooms and shared spaces
Stock and maintain breakrooms meeting spaces and common areas
Coordinate conference room scheduling and meeting setup
Manage mail packages and deliveries
Assist with scheduling contact management expense reporting and travel coordination
Support preparation of materials for meetings presentations and client interactions
Provide general administrative support across teams as needed
Coordinate with external vendors for office services and maintenance
Assist in planning internal events such as team lunches happy hours and offsite meetings
Jump in wherever needed supporting special projects and ad hoc requests