Office Assistant / Receptionist

Waipahu, HI, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $16.00 - $17.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Employee assistance program

Retirement Plan

Professional development opportunities

Employee Discounts

Flexible Schedule

Job Description

Our company operates within the Divisional Headquarters (DHQ) focusing on Business Administration, providing comprehensive administrative and operational support to various departments within the organization. As a full-time establishment committed to excellence, we employ a team of dedicated professionals who strive to maintain high standards of service and efficiency. We offer a stable, non-exempt hourly employment opportunity with a competitive salary ranging from $16.00 to $17.00 per hour. Our work environment fosters collaboration, professionalism, and growth, aiming to deliver exceptional results that support the organization's objectives and community stakeholders.

The Office Assistant/Reception role represents a key front-line position within the Business A... Show More

Job Requirements

High school diploma or GED equivalency
Minimum two years secretarial, customer service or related experience
Computer literate with proficiency in Office 365, MS Word, Excel, and email
Excellent telephone skills with positive and professional attitude
Good planning and organizational skills
Ability to multitask and work under pressure
Ability to follow instructions and work with minimal supervision
Attention to detail and reliable follow-through
Maintains regular and punctual work attendance
Valid Hawaii driver’s license with clean driving abstract
Ability to be resourceful and take initiative
Excellent written and verbal communication skills
Pleasant phone manner
Ability to maintain professional attitude
Ability to work independently
An equivalent combination of training and experience accepted

Job Qualifications

High school diploma or GED equivalency
Minimum two years secretarial, customer service or related experience
Computer literacy in Office 365, MS Word, Excel, and Outlook
Proficient typing skills
Excellent telephone and communication skills
Good planning and organizational abilities
Ability to multitask and work under pressure
Strong attention to detail and reliability
Professional attitude and problem-solving skills
Valid Hawaii driver’s license and clean driving abstract
Ability to work independently and follow instructions
Experience with Cisco multi-line phone system preferred
Knowledge of mailroom processes and office equipment operation preferred

Job Duties

Greet and assist visitors and staff in reception area
Provide clerical and logistical office support for Divisional Headquarters
Answer and direct incoming telephone calls appropriately
Maintain a neat and orderly reception area, mailroom, and office supply areas
Prepare and mail check payments according to finance procedures
Manage monthly reconciliation report for Hawaiian Airlines
Maintain and update filing systems and resource manuals
Serve as point person for mailroom operations and track postage usage
Manage deliveries and maintain daily activity logs
Collect and process online orders for office and janitorial supplies
Assist with copier, fax machine issues, and liaise with vendors
Maintain kitchen cleaning schedule and coffee setup
Assist with vehicle reservations and bookings
Secure the building side entrance and perform deliveries as required
Perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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