Office & Events Coordinator

The Vibe is a dynamic and fast-paced Venture Capital firm located in the heart of San Francisco, housed within a spacious 5,000 square foot office designed to foster innovation, community, and collaboration. Unlike traditional corporate settings, this firm combines the exciting worlds of technology and innovation with a commitment to creating an inviting and vibrant workplace culture. The environment here is energetic, modern, and deeply connected to the thriving tech landscape of San Francisco, making it an ideal place for individuals who thrive in dynamic and forward-thinking workplaces.

The firm is currently seeking an enthusiastic and detail-oriented Office & Events Coordinator to become the linchpin of their office. This role is unique, blending administrative excellence with event management and hospitality to create a seamless and welcoming environment for founders, investors, and team members alike. The successful candidate will have the opportunity to engage with some of the most exciting startups and innovators, making meaningful contributions to both the everyday workings of the office and the larger venture capital community.

This position involves a balanced focus on two primary areas. First, the coordinator will ensure the physical office space operates efficiently and makes a strong positive impression on all visitors. Managing vendor relationships for catering, snacks, and office supplies is crucial, as is maintaining the organization and aesthetic appeal of the office space. The role also demands a hospitality-first mindset, ensuring guests always feel welcomed and valued in this highly curated environment.

Second, the coordinator will take the lead in planning, organizing, and executing a variety of events. These events range from intimate founder dinners which foster close-knit relationships, to larger, high-energy gatherings such as demo days and tech community networking mixers. This requires strong logistical skills, from managing RSVPs to coordinating technology and audio/visual setups, and ensuring each event runs smoothly from start to finish. The Office & Events Coordinator becomes the primary on-site point person whose attention to detail helps maintain the firm's reputation for excellence.

Beyond logistics and daily operations, this role has a cultural element as well. The coordinator acts as a culture champion by bringing fresh, youthful energy to the office and helping to cultivate a space that feels like a hub for the San Francisco tech ecosystem. You will be encouraged to brainstorm and implement creative ideas that amplify the vibrant community spirit within the office.

The ideal candidate is high-energy and people-focused, someone who thrives on meeting new people and embraces a "no task too small" attitude. They must be obsessively detail-oriented, noticing the subtle details such as the freshness of coffee or the alignment of event signage. Adaptability is key, as the fast-paced, startup-adjacent environment frequently requires quick pivots and creative problem-solving. Comfort with modern technology tools like Slack, G-Suite, and Eventbrite or Luma is essential, as is a basic ability to troubleshoot common office tech issues.

Candidates should have 1 to 3 years of experience in hospitality, event planning, or office coordination. More than experience, the firm values personality and potential, making this an excellent opportunity for someone eager to grow their network and skills within a leading venture capital firm. This role offers direct exposure to the venture capital and start-up ecosystem, a vibrant work environment in San Francisco, and the chance to build a personal network within one of the world's top technology hubs. This position is perfect for a dynamic individual ready to take on a dual-threat role that combines operational rigor with event creativity.