Meetings Coordinator

The American Association of Oral and Maxillofacial Surgeons (AAOMS) is a prestigious professional organization established in 1918. It serves as the leading voice for oral and maxillofacial surgeons, supporting a membership of approximately 9,000 specialists across the United States. With a dedicated and close-knit team of 50 to 60 staff members, the association emphasizes a strong culture of collaboration, longevity, and excellence, reflected in an average staff tenure exceeding 11 years. AAOMS is committed to advancing the specialty through education, research, and advocacy efforts, making it a vital pillar for this specialized medical community. The organization offers an excellent working environment backed by a comprehensive benefits package that supports the wellbeing and professional growth of its staff.

The role of Meetings Coordinator is an integral position within the AAOMS meetings team. Reporting directly to the Meetings Manager, the Meetings Coordinator plays a pivotal role in planning and executing the logistics of the association’s major events, including the Annual Meeting, the Dental Implant Conference, various regional meetings, and specialized committee meetings. This position requires someone with meticulous attention to detail, strong organizational prowess, and the ability to juggle multiple projects simultaneously. While the office operates a hybrid work model, this role mandates the ability to reliably commute to the Rosemont, Illinois office three days per week, as it is not fully remote. This hybrid approach allows for flexibility while maintaining necessary in-person collaboration.

The Meetings Coordinator supports the entire meeting lifecycle, from coordinating event logistics such as space allocation, signage, shipping, and meal arrangements, to assisting with contract negotiations and invoice processing. Additionally, the individual will serve as the liaison for meeting planning technologies, including learning and utilizing the Cadmium meeting management system to streamline event operations. Travel to key meetings, such as the Annual Meeting and Dental Implant Conference, is required to provide on-site event management support, ensuring these flagship events execute flawlessly.

This position offers a salary range of $60,000 to $65,000 annually, reflecting the significance and responsibility inherent in the role. The work environment promotes a collegial and supportive atmosphere with a commitment to staff welfare and work-life balance. Benefits include comprehensive medical and dental insurance, disability and life insurance, a 401K plan with matching contributions, paid time off, a flexible schedule, and an employee assistance program. These offerings highlight AAOMS’s investment in maintaining a motivated, healthy, and financially secure workforce.

In summary, the Meetings Coordinator position at AAOMS is ideally suited for a detail-oriented, customer-service driven professional with experience in meeting or event planning, who enjoys working in a collaborative, mission-driven environment. This role not only supports critical organizational functions but also provides opportunities for growth within a respected national association committed to advancing the field of oral and maxillofacial surgery.