Meetings and Events Specialist

Sacramento, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Temporary

Hourly

Internship

Consulting

Compensation

Type:

Salary

Rate:

Range $70,000.00 - $75,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

Employee assistance program

Job Description

The California Farm Bureau Federation (CAFB) is a longstanding organization dedicated to serving and advocating for farmers and ranchers throughout California. As a nonprofit agricultural organization, the CAFB focuses on representing the interests of its members by promoting sustainable farming practices, supporting agricultural policies, and enhancing community connections. Known for its active membership and various engagement opportunities, CAFB plays a pivotal role in advancing the agricultural industry within the state. The organization collaborates extensively with various stakeholders, including government agencies, agricultural businesses, and community groups, to support the vitality and growth of California's farm community.

The role of the... Show More

Job Requirements

Bachelor's degree or relevant experience in event planning or project management required
Minimum of 3 years previous event planning experience
Expertise collaborating with cross-functional teams to drive meeting preparation and execution
Experience processing and tracking invoices to ensure timely payments and budget tracking
Strong understanding of best practices for industry meetings and events including organization and promotion of events
Intermediate to advanced proficiency in Microsoft Office including Word, Excel and PowerPoint
Experience with iMIS and Access software
Ability to generate business reports and written materials
Strong communication and organizational skills
Detail oriented with ability to manage multiple priorities and deadlines
Beginning knowledge of accounting systems
Mission-driven with a strong passion for helping people and delivering excellent customer service

Job Qualifications

Bachelor's degree or relevant experience in event planning or project management
Minimum of 3 years previous event planning experience
Expertise collaborating with cross-functional teams to drive meeting preparation and execution
Experience processing and tracking invoices to ensure timely payments and budget tracking
Strong understanding of best practices for industry meetings and events including organization and promotion
Intermediate to advanced proficiency in Microsoft Office Word, Excel, PowerPoint, iMIS, Access and other software
Ability to generate reports, memos, proposals, and other written materials according to standard business writing principles
Ability to provide clear and concise business correspondence to internal and external stakeholders
Detail oriented and able to balance multiple priorities and deadlines
Strong communication skills
Ability to anticipate and plan for various scenarios
Beginning knowledge of accounting systems
Mission-driven with a passion for helping people and creating positive customer service experiences

Job Duties

Manages the CAFB Annual Meeting project plan and drives execution of plan tactics amongst the Member Engagement department as well as across CAFB departments
Provides meeting status updates to department director and Executives with recommendations to mitigate risks to plan execution and enhance member experience
Writes, delivers, and evaluates RFPs for future event locations including contract review and negotiation
Plans all member facing event entertainment including sourcing and scheduling music, guest speakers and entertainment
Oversees the registration process for all CAFB meetings and events
Creates and facilitates execution of communication and marketing plan for Annual Meeting and other CAFB related events to drive member attendance and engagement
Tracks expenses and reconciles invoices for payment and creates comprehensive financial reports
Coordinates meeting logistics for all CAFB meetings both on and off-site
Designs development of marketing materials for all member facing events providing copy and approving final proofs
Oversees and manages all event content online at CFBF.com including content updates and revisions
Tracks meeting sponsorships including vendor payments, thank-you letters and registration information
Executes and manages fulfillment of sponsorship contracts and compiles sponsorship recaps
Provides oversight of registration center ensuring communications, ticketing coordination, sponsor relations, and scheduling of staff and volunteers
Writes and compiles event surveys to evaluate event efficacy and member satisfaction using statistical analysis
Other duties as assigned

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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