Meetings and Events Specialist

Pittsburgh, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $65,998.02 - $88,716.96

Benefits

competitive remuneration

annual incentive plan bonus

Healthcare coverage

comprehensive employee benefits

Career development opportunities

Innovative company culture

supportive work environment

Job Description

Thermo Fisher Scientific is a global leader in serving science, dedicated to enabling its customers to make the world healthier, cleaner, and safer. As a multinational biotechnology product development company, they blend innovation with resourceful solutions to tackle some of the world's most pressing challenges—ranging from environmental protection and food safety to supporting efforts in curing diseases like cancer. Their commitment to providing their employees with the necessary tools and resources fosters both individual career growth and collective success, making Thermo Fisher Scientific an inspiring and rewarding place to work.

The Meetings & Events Specialist at Thermo Fisher Scien... Show More

Job Requirements

HS diploma or GED required
Minimum five years of relevant experience in meeting planning, hospitality, or corporate event management
Technical degree or certification in hospitality strongly preferred
CMP certification preferred
Strong ability to manage multiple complex projects simultaneously
Excellent communication and negotiation skills
Proficiency in event technology tools
Ability to work long hours including occasional weekends during event delivery
Ability and willingness to travel up to 30% with heavier travel during peak seasons
Must be able to lift up to 40 pounds without assistance
Comfortable working in office and various outdoor weather conditions

Job Qualifications

High school diploma or GED
Minimum five years experience in meeting planning, hospitality, or corporate event management
Technical degree or certification in hospitality preferred
CMP certification preferred
Strong project management skills
Excellent verbal and written communication skills
Proven ability to negotiate contracts and manage budgets
Demonstrated ability to multitask and manage multiple events simultaneously
Proficiency with event management software like Cvent
Experience working with cross-functional teams and external vendors
Ability to present effectively to senior leaders and stakeholders
High energy and proactive professional demeanor
Willingness to travel approximately 30% with flexibility for peak seasons

Job Duties

Collaborate with event sponsors on creation, planning, and design of internal meetings and events to ensure objectives, messaging, and engagement are achieved
Lead development of job plans including RFPs, event estimates, budgets, timelines, and task schedules
Serve as main contact with hotels, meeting venues, and third-party providers for planning and logistics coordination
Review plans and materials with partners to ensure alignment, quality, and satisfaction
Act as lead liaison between departments and sub-functional planning teams to align logistics, production, content, and technology
Negotiate with venues and vendors to secure quality and budget adherence
Engage with outside suppliers for giveaways, graphics, transport, decor, and event services
Research and recommend venues and event concepts supporting goals and budgets
Drive attendee registration and travel management, including rooming lists and event websites
Coordinate transportation logistics including VIP and group transfers
Supervise shipping and onsite staff support coordination
Build and monitor event budgets
oversee reconciliation and invoice processing
Maintain project documentation including cost breakdowns and schedules
Ensure compliance with travel policies, procurement procedures, and corporate event standards
Travel to event sites for setup and supervising onsite event operations
Lead vendors and logistics during live events ensuring flawless execution
Represent team professionally with sponsors, attendees, and partners
Prepare and deliver post-event reports, reconciliations, and evaluations
Gather feedback and recommend improvements for future events
Coordinate team travel and site visits
Manage event branding and graphics coordination with internal creative agency
Select and handle floral, linens, and decorative elements according to brand expectations
Handle giveaways and event branding as needed

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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